Accounting Manager_E-AOK_128-Finance Department

Accounting Manager
Job Summary
Plans, coordinates, supervises, monitors, and participates in all phases of daily accounting functions for the Area Command, Thrift Store and Corps bookkeeping functions; works with Corps Officers regarding their reports, deposits and expenditures; ensures that bookkeeping transactions are performed in a timely manner and in compliance with established policies and procedures and verifies the accuracy and integrity of books supervises and evaluates the performance of accounting and bookkeeping staff;; prepares various routine and complex budgets and financial reports; processes and verifies personnel payroll and insurance records; prepares for audits (internal and external) and works with auditors during audit process.

Essential Functions
This job description should not be interpreted as all inclusive. It is intended to identify the essential functions and requirements of this position. The incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this job description.

Supervision of Accounts Payable & Receivable (90%)
Supervises and participates in the posting, maintenance, and closing of all ledgers; proofs entries to verify accuracy and completeness; prepares and makes journal entries, balances account and prepares reports; monitors the general ledger for accurate posting of data and prepares all corrections and any adjustments with journal entries.

Supervises and monitors all accounts receivable and accounts payable bookkeeping functions; ensures that bills are paid promptly and correctly; tracks accounts receivable balance to ensure payments are received in a timely manner.

Reviews financial statements with the Divisional Secretary for Business; research answers questions raised by the department head; coordinates the closing of the month’s business when approved/directed by the department head; prepares month-end documents and submits the same to the Divisional Finance Board for review.

Processes accounts payable and receipts for FEMA and Supporting Housing Program; prepares bank deposits and transfers for the capital campaign funds; submits monthly reports to Divisional Headquarters; prepares FEMA funds payments to vendors and completes expenditure reports for submission to FEMA; prepares the billing statements for reimbursement of expenses.


Supervises and participates in the payroll process. Prepares and processes payroll for employees; prepares journal entries indicating the payroll amounts to be posted to the general ledger.

Supervises the preparation and maintenance of bookkeeping records, databases, books, logs, lists, etc. and ensures the accuracy and completeness of the same; assists subordinate staff in resolving day-to-day operational problems.

Plans, coordinates, supervises, monitors, and evaluates the work of accounting and bookkeeping staff; plans, schedules, and assigns work; instructs and trains employees in proper methods and procedures; checks and approves work in progress and upon completion; conducts performance evaluations and recommends salary adjustments; performs responsibilities of assigned staff in their absence.

Supervises and participates in the preparation and balancing of bank account reconciliations; assists staff in balancing accounts and researching discrepancies.

Supervises and participates in the processing of cash receipts and ensures the security and proper accountability of the same; audits records periodically to ensure the same.

Prepares routine and complex financial reports and spreadsheets - Income & Expense Statement, Balance Sheet, Bank Reconciliation, Mileage, Accounts Receivable and Payable Reports, etc.

Reviews the Purchase and Construction Capitalization’s accounts

Compare Divisional Headquarters accounts with the Territorial Headquarters Trust Account; adds the interest and account for any entries in either ledger that could be errors; writes Territorial Headquarters regarding discovered errors and appropriate back-up documentation to correct errors.

Supervises and participates in the preparation and balancing of bank account reconciliations; assists staff in balancing accounts and researching discrepancies.

Supervises and participates in the processing of cash receipts and ensures the security and proper accountability of the same; audits records periodically to ensure the same.

Ensures that checking accounts are properly monitored and maintained by making timely deposits, tracking bank balance and reconciling accounts; follows-up with bank to resolve errors.

Develops, maintains, monitors, and purges a filing system of a variety of financial documents; maintains and utilizes the bring-up filing system; purges files to obtain and update information; ensures the files are maintained in an organize