Executive Administrator-Global Data Office

Company Description

Visa is a world leader in payments technology, facilitating transactions between consumers, merchants, financial institutions and government entities across more than 200 countries and territories, dedicated to uplifting everyone, everywhere by being the best way to pay and be paid.

At Visa, you'll have the opportunity to create impact at scale — tackling meaningful challenges, growing your skills and seeing your contributions impact lives around the world. Join Visa and do work that matters — to you, to your community, and to the world.

Progress starts with you.

Job Description

The Global Data Office
With data being the fuel that drives our future - our strategies, policies, and business successes around data will define our future growth prospects. Unlocking the value available through the innovative use of data on behalf of consumers, businesses, and communities is key to our future. With our ongoing commitment to Visa’s Data Values and the responsible use of data, we at Visa have a bold vision to continue to grow and accelerate our data-related businesses and capabilities. 

Led by Visa’s first Chief Data Officer, the Global Data Office coordinates high-impact, complex, company-wide projects related to data business strategy, critical investments, policy development, and marketplace execution. Working closely with Visa’s Chief Privacy Officer, the Technology organization, the wider data community, and the full set of Visa’s global lines of business, the Global Data Office is evolving Visa’s data-related work with momentum and enthusiasm. Driven by its commitment to trusted use of data, Visa is seeking enthusiastic leaders who are change-agents and passionate about the future of data around the world. 

This position will support the VP, Global Data Governance and the VP, Global Data Platforms, Products, Engineering, in the Global Data Office.  Role commitments include administrative excellence in the delivery and management of scheduling, strategic priorities, expenses, travel, logistics, technical support, communications, internal mentoring, and client support. 

Responsibilities include: 

Calendar Management 

• Daily and ongoing calendar management of near-term and far term plans and dedicated work time 
• Populate calendar contents and ensuring meeting agendas are prepared in advance of meeting, and follow up meetings are booked 
• Establish a meeting and time prioritization and management process and supporting routines – annually, quarterly, monthly, weekly, daily 
• Adjust or prioritize schedules based on last-minute changes 
• Manage and systematically prioritize the list of meeting requests, updated and shared daily 
• Develop a clear process for triaging schedule-related items 
• Solve scheduling conflicts while protecting focused work time 
• Vigilantly organize re-occurring meetings and their frequency. 
• Ensure proper materials are prepared in advance of a meeting (agenda, background notes, etc.) 
• Prioritize needs (emails, calls, meetings, executive work time), sensitive matters, and managing information flow 
• Act as the point of contact, screening calls, and taking detailed messages 
• Screen incoming calls and correspondence and respond independently when possible. 
• Proactive planning and forward thinking, clear on actions taken and those that face delays 
• Anticipate needs and block time for routine and annual events without prompts 
• Budget Management (AOP season, monthly deadline approvals) 
• Mid and End of Year Reviews, Calibration, etc. 
• Market and client visits 
• Aggregate and dispatch on action items following a task meeting 

Administrative Excellence 

• Partner with internal and external contacts for a high-quality scheduling experience 
• Lead by example a reliable source to share best practices, grow skills through professional development, and adopt new productivity tools 
• Manage multiple distribution lists and key groups 
• Organize delegate coverage and planning handoff during absences for seamless support to the supported VPs 

Financial Management 

• Accountable for the expenses and reporting (on time and complete) 
• Reported thoroughly and in a timely fashion 
• Handling group expenses (as the USD card owner) 
• Compliance with Visa’s internal policies 
• Accountable for team recognition and milestones 
• “Visaversary” Calendar 
• UpLift Awards and Gift purchases 
• Negotiate and problem solve with external partners and suppliers 
• Support key team initiatives, playing a part as a project coordinator. 
• Duties may include: support with expanded staff meetings, meeting log