Business Development and Marketing Coordinator

Foley Hoag seeks an organized and ambitious Business Development & Marketing Coordinator ("Coordinator") to join our Business Development team. This is a fantastic opportunity for a motivated early-career professional to gain broad hands-on experience across marketing and business development in an award-winning and innovative international law firm. Reporting to the Business Development Manager, the Coordinator will play a vital role in driving the firm’s growth initiatives through strategic support of client retention, business development, and marketing programs across industry sectors. The incoming Coordinator will have an opportunity to make a meaningful impact, develop valuable skills, and thrive in a supportive and fast-paced environment. The ideal candidate will be detail-oriented, proactive, and skilled at managing multiple stakeholders and deadlines.

Core Responsibilities:

Business Development & Proposals

• Maintain various firm master pitch, proposal and website materials
• Support the full lifecycle of RFPs and new business proposals, from content gathering to final delivery
• Assist in competitive intelligence gathering, including performing searches using the firm’s experience database and other research tools in support of new business opportunities, client meetings, proposals, events and other business development initiatives
• Collect and maintain information regarding business development plans and budgets
• Track and report on business development activities, plans, and budgets across practice groups

Marketing & Communications

• Collaborate with the Communications Team, on drafting of select communications and deal announcements
• Partner with the Creative Services Team to develop marketing materials that align with the firm brand guidelines
• Maintain and update the department’s Intranet page
• Assist with the drafting, editing and proofreading of select rankings and awards submissions

Event Management & Presentations

• Work alongside the Marketing Events Specialist to coordinate business development events, including:
  • Invitation design and distribution
  • Vendor management and logistics
  • On-site support
  • Post-event follow-up activities
• Design and optimize PowerPoint presentations for attorney speaking engagements, webinars, and business development opportunities

Administrative Support

• Perform a variety of administrative tasks and provide general support to the Business Development and Marketing functions as assigned
• Assist Business Development team with practice and industry meeting coordination, preparation and projects
• Support special projects as assigned

 

Qualifications:

• Project management: Demonstrated project management experience.
• Client service: Ability to manage multiple projects at once and respond quickly to inquiries so as to serve as an ambassador of superior internal client service.
• Communication skills: Ability to effectively communicate in both verbal and written formats.
• Work style: Ability to prioritize competing stakeholders and deadlines with a pleasant and professional demeanor.
• Technical proficiencies: Proficiency in using Microsoft Office (Excel, Outlook, Word, PowerPoint); project management tools (e.g., Smartsheet, Asana); and backend website and HTML basics (e.g. Kentico, Sitecore). Ability to quickly get up to speed and master new applications and software is critical.
• Education and prior service: A Bachelor's Degree is required, preferably in marketing, communications or a related field. Experience in a law firm and/or professional services industry is preferred but not required.

Other:

• Ability to work outside of standard business hours, including weekends, as needed

 

About Foley Hoag

Founded in 1943, Foley Hoag has established a lengthy record of success in the innovation industries of life sciences, health care, technology, energy/renewables and cannabis. Regardless of the intricacy of the matters, we provide clients with creative, strategic legal advice tailored to their specific goals.

Our people define us. From our offices in Boston, Washington DC, New York, Denver, and Paris, more than 350 lawyers and 260 professionals in business services exhibit authentic collegiality, genuine respect for each other, and the drive to deliver exceptional client service. Foley Hoag has received numerous honors and rankings including 21 national rankings and 41 regional rankings in Best Lawyers' 2024 edition of the “Best Law Firms”

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