CST Materials Manager - Washington Regional Physicians' Specialty Hospital (Full-Time)

Organization Overview, Mission, Vision, and Values

Our mission is to improve the health of people in the communities we serve through compassionate, high-quality care, prevention, and wellness education. Washington Regional Medical System is a community-owned, locally governed, non-profit health care system located in Northwest Arkansas in the heart of Fayetteville, which is consistently ranked among the Best Places to live in the country. Our 425-bed medical center has been named the #1 hospital in Arkansas for five consecutive years by U.S. News & World Report. We employ 3,400+ team members and serve the region with over 40 clinic locations, the region’s only Level II trauma center, and five Centers of Excellence - the Washington Regional J.B. Hunt Transport Services Neuroscience Institute; Washington Regional Walker Heart Institute; Washington Regional Women and Infants Center; Washington Regional Total Joint Center; and Washington Regional Pat Walker Center for Seniors.

Position Summary

The role of Materials Manager reports to the Surgery Financial Manager. This position is responsible for managing all supplies, instruments, and equipment for surgical services at Washington Regional Physicians’ Specialty Hospital (the “PSH”), which includes ordering, receiving, storing, and distributing items. This position is responsible for maintaining optimal inventory levels, using inventory management software, verifying charges, assisting with equipment repair, and coordinating with clinical staff and vendors to ensure all necessary materials are available for surgical procedures.

Essential Position Responsibilities

• Order, receive, store, and distribute surgical supplies, implants, and equipment.
• Use inventory tools like automated units, handheld devices, and ERP systems for perpetual inventory and data entry.
• Ensure the correct supplies and equipment are available for each surgical case by reviewing the schedule and coordinating with vendors.
• Accurately track and verify patient charges for used supplies, including tracking serial numbers for implants.
• Oversee inventory vitality by forecasting inventory needs and assisting with managing the budget, identifying cost increases, participating in product standardization, monitoring for product expiration, and ensuring that product is rotated effectively.
• Assist with equipment maintenance, repair, and recalls, including setting up new equipment and coordinating loaner equipment or repairs.
• Achieve financial objectives by assisting in annual budget prep, scheduling expenditures, analyzing variances, and initiating corrective actions in partnership with the financial manager and surgery leadership.
• Facilitate off-site pickup and delivery of sensitive documents, recyclable materials, soiled linens, and non-regulated medical waste requiring the proper use of personal protective equipment while ensuring accurate and detailed documentation is maintained as necessary.