Executive Assistant PCG

With offices in Illinois, Wisconsin, Indiana, and Ohio, Pepper Construction is a national general contracting and construction management firm that primarily serves the private sector. Pepper Construction provides clients the experience and resources of a national company, combined with the hands-on approach of a local company.


POSITION SUMMARY

The Executive Assistant (EA) provides high-level administrative and strategic support to the President, ensuring smooth day-to-day operations, alignment on priorities, and consistent follow-through. This role acts as a trusted partner—managing schedules, communications, and workflows while using sound judgment to anticipate needs and support decision-making.

The EA takes a proactive approach to tracking commitments, synthesizing information, and keeping priorities on track. Success in this role requires discretion, emotional intelligence, and an awareness of the dynamics within a multi-generational, family-owned business.

MAJOR RESPONSIBILITIES

Executive Support & Communication
• Draft and manage correspondence, presentations, and communications on behalf of the President
• Screen and prioritize calls, visitors, and inbound communications using sound judgment
• Review and summarize materials, highlighting key insights and implications
• Ensure all communication reflects the President’s voice and leadership presence
• Manage travel, expenses, invoices, and administrative processes
• Provide team support and assist with special projects as needed
• Maintain shared spaces and office resources

Calendar, Workflow & Priority Management
• Manage a complex calendar aligned to business priorities and key stakeholders
• Anticipate conflicts, adjust schedules, and protect time effectively
• Track requests, commitments, and action items to ensure follow-through

Meetings, Reporting & Presentations
• Prepare agendas, materials, and documentation for meetings, including operations meetings
• Coordinate leadership meetings and ensure readiness and follow-through
• Develop presentations and capture key decisions, actions, and next steps

Strategic Support & Enablement
• Track progress on key initiatives and provide visibility into priorities

• Anticipate needs for major events and leadership interactions
• Conduct research and deliver concise, actionable insights
• Identify risks, gaps, and opportunities and proactively flag them

ADDITIONAL CONTEXT (EA ROLE IN A FAMILY BUSINESS)
• Maintain awareness of organizational history and context, helping ensure continuity and informed decision-making
• Demonstrate sensitivity to family and leadership dynamics while maintaining professionalism and discretion
• Support the President in balancing executive and family-facing responsibilities, ensuring clear and appropriate communication
• Exercise care in navigating long-tenured relationships and informal influence structures across the organization
• Serve as a steady, trusted presence—protecting confidentiality and upholding the reputation of the President and the business

POSITION REQUIREMENTS
• 4+ years of proven experience supporting senior executives in a fast-paced, professional environment
• Bachelor's degree strongly preferred
• Strong judgment with the ability to operate independently and anticipate needs
• Highly organized with the ability to manage multiple priorities and shifting deadlines
• Exceptional attention to detail and problem-solving skills
• Demonstrated professionalism, discretion and ability to handle confidential information
• Excellent written and verbal communication skills
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)

CORE COMPETENCIES
• Executive Partnership & Judgment – Builds trusted relationships, anticipates needs and applies sound judgment to support priorities and decision-making
• Organizational & Time Management – Manages complex schedules, competing priorities and commitments with precision
• Communication & Influence – Delivers clear, concise and professional communication aligned with leadership voice and context
• Discretion & Emotional Intelligence – Navigates sensitive situations, relationships and information with care and professionalism
• Attention to Detail & Quality – Ensures accuracy, consistency and high-quality execution across all outputs
• Coordination & Execution – Drives progress by aligning stakeholders, tracking commitments and ensuring follow-through

Pepper Construction is dedicated to offering our employees a comprehensive and best-in-class benefits package that prioritizes their physical, financial, and