Medical Equipment Procurement Project Manager

Company Description

The Vertex Companies, LLC (VERTEX) is a global $150M professional services firm that offers integrated forensic consulting, expert witness services, construction project advisory, and compliance and regulatory consulting to a myriad of markets and industries. Our brand purpose is to better outcomes for our clients, colleagues, and communities. Join us if you are looking for a career that offers you a chance to love what you do, continuously learn, and take pride in your work.

In August 2025, The VERTEX Companies, LLC (VERTEX) acquired ADAMS Management Services Corporation (ADAMS), a nationally recognized leader in healthcare program and project management. For nearly 40 years, ADAMS has built its reputation on healthcare specialization, trusted client relationships, and a hands-on approach that gets results. 

By joining forces, we’ve created one of the most comprehensive healthcare consulting platforms in the industry. VERTEX brings the scale and depth of a global professional services firm — spanning forensics, construction project advisory, and regulatory consulting — while ADAMS adds unparalleled sector expertise. Together, we offer healthcare organizations a single, integrated partner to de-risk complex projects, ensure compliance and operational readiness, and deliver lasting value at every stage of the project lifecycle. 

Job Description

The Procurement Project Manager will work with Project Managers and Equipment Planners on each project to ensure a smooth and successful transition from planning through procurement and installation. Qualities and abilities include a superior work ethic, ambition, the desire and aptitude to learn, and the ability to multitask. 

• Oversee the entire Procurement Process on given projects and lead Procurement Kick-Off Meetings. 
• Gain an understanding of the client’s current purchase process and how to use best practices to assist them to meet project expectations. 
• Assist in building the Procurement Schedule and taking ownership to make sure the entire team (Planning, Procurement, Logistics) stays on schedule to meet project deadlines. 
• Provide leadership and coordinate activities for all facets of the process from RFP/Quotes to tracking and expediting orders. 
• Participate in and/or lead equipment sign-off meetings. 
• Prepare RFP documents to include equipment specifications, T&C’s, contract language, service level agree,ments and warranty language. 
• Review and respond to vendor RFI’s. 
• Analyze RFP’s/Quotes to confirm necessary specifications are met or identify alternate vendors. 
• Participation in coordinating final T&C’s with the client. 
• Participate in and/or lead final pricing negotiations. 
• Manage or attend vendor bid presentations or coordination for vendor equipment trials. 
• Coordinate any changes of purchased ve,rsus planned equipment items with project manager, architect and engineer for medical, electrical and plumbing issues. 
• Develop purchase requisitions/orders or enter into client database/software as requested in our contract. 
• Lead weekly procurement calls with the client to update on the status of purchasing.  
• Control or assist the Project Manager in reporting client budgets and flagging issues to the internal project team. 
• Provide regular reports to the Owner summarizing current project status with regard to purchases and costs. 
• Participate in hospital surveys, design, planning, procurement, logistics meetings, and installation efforts as necessary.   
• Coordinate with the Logistics team for installation needs and assist in the reconciliation of any on-site equipment issues in regard to damage or returns as applicable. 
• Provide project close-out documents at completion.
• Obtain vendor quotes and prepare purchase requisitions to facilitate client purchase orders 
• Reconcile project equipment specifications against purchased equipment through the procurement and installation process 
• Incorporate equipment specifications, client purchase and service agreement terms and conditions and acceptance processes into documents generated for bidding and/or negotiations during procurement.  
• Generate pricing comparison reports of multiple vendor responses to RFPs for major and minor moveable equipment. 
• Track and expedite documents and coordinate equipment delivery, installation, and training with internal document manager
• Create pricing comparisons from vendor responses to RFPs and bid documents. 
• Join and document equipment review meeting notes for procurement validation of specifications. 
• Create initial equipment delivery schedules and coordinates with PM on equipment delivery and installation schedules. 
• Resolve vendor response and contract requirements issues and questions dur