Senior Program Analyst

Overview

Nakupuna Consulting is seeking a Senior Program Analyst to join our team of talented consultants providing professional services to the senior leadership of NAVSEA 04’s (Industrial Operations). This individual will work with a team in support of operations under NAVSEA 04.

Responsibilities

The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign additional duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.

• Assist in maintaining and updating NAVSEA Instructions, following the Department of the Navy (DON) Correspondence Manual, that are under the purview of SEA 04.
• Prepare reports and briefings for Senior Management in support of SEA 04 staff.
• Coordinate, schedule and participate in meetings, forums and other activities/events to include drafting agendas, sending meeting invites, recording meeting minutes and actions.
• Perform clerical duties and errands, such as sorting and sending mail, updating the SEA 04 key personnel directory, tracking and distributing taskers from official SEA electronic systems (e.g. ETMS2), processing visits requests for SEA 04 staff, welcoming visitors, answering phone calls, taking and delivering messages, among others.
• Maintain files and apply records management guidelines in accordance with DON policy and directives.
• Update paperwork, maintain documents, create and submit correspondence packages routed to a variety of internal and external stakeholders.
• Collect, compile, input, and analyze information and generate reports for complex administrative projects requiring technical analysis and input from various segments of the organization.
• Provide program management, financial and administrative support to SEA 04’s Front Office. Manage action item tracking database and reports.
• Attend Administrative Officer and Corporate Operations conferences and working groups, teams and meetings.
• Provide administrative services to include, but not limited to, reception and message services, events coordination to include site planning, and guest/logistics support. Coordinate meetings, adjudicate schedule conflicts, and provide meeting minutes and agendas.
• Package Naval correspondence; formatted, revised, processed, router, and mail unclassified and classified correspondence. Additional duties include distributing, faxing, reviewing, editing, and filing correspondence.
• Package military and civilian awards; create, format, revise, route, and deliver.
• Prepare Continental United States (CONUS) and Outside Continental United States (OCONUS) travel arrangements and travel reimbursement requests for approval using DTS for designated Government personnel within SEA 04.
• Coordination of travel arrangements includes preparing foreign travel requests and Anti- Terrorism/Force Protection (AT/FP) Plans. Review travel orders and vouchers for accuracy prior to approval.
• Coordinate conference room support; duties include operating audio/visual equipment, providing technical assistance and Video Teleconferencing (VTC) for SEA 04 for classified and unclassified meetings.
• Prepare visit request documentation for all Government employees to include utilizing Defense Information System for Security (DISS).
• With the appropriate technical oversight of SEA 04 officials, draft Standard Operating Procedures (SOPs), annually review and update as appropriate.
• Organize material, perform data analytics, and completes writing assignments according to set standards regarding, clarity, conciseness, style, and terminology.
• Review and edit material prepared by other writers and recommend revisions or changes in scope, format, and content. Assist/lead with preparing briefing material for leadership.
• Review, format and route correspondence for signature.
• Input new action items in appropriate tracking system & mark complete the reviewed items via Program Office letters.
• Locate/retrieve/reproduce and distribute documents.
• Update tracking systems with information from weekly correspondence update meetings.
• Coordinates with department heads to obtain a thorough understanding of the correspondence products and requirements.
• Assign and track action items on a daily basis using email and official web-based applications such as NAVSEA’s integrated development environment (IDE), e.g., SEA 04’s SharePoint site.
• Review action item responses for proper content and format, and to ensure that necessary approvals are obtained.
• Transmit daily and weekly reminder emails to personnel (and their supervisors) with assigned actions specifically highlighting overdue and imminent action items.
• Produce quarterly met