Facilities Specialist

Description

Job Summary

The Facilities Specialist will support the day-to-day operations of the Rancho Cordova office by ensuring the office environment is safe, efficient, and well-maintained. This role will involve coordinating with vendors, performing basic maintenance, and assisting with safety initiatives under the guidance of the Manager of Facilities and Safety.

Major Responsibilities/Activities

• Assist in the development and execution of facility maintenance programs, ensuring that repairs and adjustments are completed in a timely and safe manner.
• Respond to maintenance requests, document resolutions, and report issues to the Manager of Facilities and Safety.
• Perform routine inspections of the office, including parking lots and building exteriors, to ensure a clean and professional appearance.
• Manage vendor relationships for services such as cleaning, maintenance, pest control, and waste management.
• Assist with safety protocols, including fire drills, hazardous weather procedures, and emergency response plans.
• Maintain and track office supplies, safety equipment, and storage areas to ensure compliance with fire and safety regulations.
• Assist in the coordination and execution of internal office events, ensuring meeting rooms are clean, organized, and properly equipped.
• Manage key fob requests and desk key inventory in a secure and responsible manner.
• Perform basic maintenance tasks such as replacing light bulbs, handling minor plumbing issues, and general housekeeping as needed.
• Support new employees by helping with workstation setup and providing office tours.
• Collaborate with the Manager of Facilities and Safety to ensure the Rancho Cordova office complies with company safety guidelines and local regulations.
• Perform other duties as assigned. 

Requirements

Required Education, Skills, & Experience

• High school diploma or equivalent.
• Basic knowledge of facility maintenance (e.g., plumbing, electrical, landscaping).
• Strong organizational skills with attention to detail.
• Ability to work independently and manage multiple tasks efficiently.
• Good communication and interpersonal skills.
• Proficiency in Microsoft Office programs.
• Ability to lift up to 50 pounds and perform physical tasks related to facility maintenance.
• Proficiency in English is necessary for job-related communication, including understanding policies, writing correspondence, and engaging with colleagues or clients.

Preferred Education, Skills, & Experience

• Prior experience in facilities management or office safety.
• Familiarity with vendor management and office safety protocols.
• First Aid/CPR certification is a plus.

Working Environment:

• The office environment is a controlled indoor setting with minimal exposure to adverse conditions. 
• Noise levels in the office are typically moderate and consistent with a standard office setting. 

Physical Requirements:

• Sitting: frequent and prolonged periods of sitting at a desk while working on a computer. 
• Communication: frequent and prolonged periods of speaking, listening, reading, and writing. 
• Fine motor skills: frequent use of hands for typing and operating a computer mouse.  
• Movement: occasional walking and climbing of stairs; limited bending, kneeling, lifting, and carrying of office-related items.