Assistant-Administrative

Schedule: 7:30 AM – 4:00 PM or 8:00 AM – 4:30 PM (Onsite)

Location: Riley Outpatient Center

Overview: This role provides administrative and operational support for the division chief and research physicians within a positive, close‑knit, and collaborative team environment.

Key Responsibilities

• Provide administrative and technical support to leaders and teams
• Manage calendars and schedules
• Coordinate meetings and travel arrangements
• Process invoices and handle inquiries
• Address basic administrative and technical issues with guidance as needed

Top Skills & Attributes

• Strong organizational and operational support skills
• Excellent communication and relationship‑building abilities
• Proactive mindset with the ability to multitask
• Reliable, detail‑oriented, and adaptable
• Willingness to pivot and jump in wherever needed
• Ability to guide students throughout the facility as needed

Qualifications

• High school diploma/GED required
• 0–3+ years of relevant experience (administrative experience preferred)
• Experience working in a matrixed or complex environment is a plus
• Basic proficiency in Microsoft Office (Word, PowerPoint, Excel)

• Indiana University Health has nearly 40,000 team members, including more than 3,600 physicians and 1,200 advanced practice providers, and we’re home to the largest nursing network in Indiana with more than 9,000 nursing team members at over 800 sites of care.
• IU Health is ranked No. 1 in Indiana by U.S. News & World Report, Riley Children's Health is ranked among the top children's hospitals in the country by U.S. News & World Report.
• A unique partnership with the Indiana University School of Medicine – one of the nation’s largest medical schools – gives patients access to groundbreaking research and innovative treatments, and it offers team members access to the latest science and the very best training – advancing healthcare for all.
• With 15 hospitals, including seven with Magnet designation and eight with Pathways to Excellence designation, our team members are leading the way through excellence.
• At Indiana University Health, your personal and professional growth is a top priority. You will have access to many diverse opportunities to learn and develop in meaningful ways that matter most to you, such as advanced clinical training, leadership development, promotion opportunities and cross training development.
• Indiana University Health is invested in the lives of Hoosiers, leading the transformation of healthcare to make Indiana one of the nation’s healthiest states.