Assistant to the CEO

We are seeking a proactive, highly organized, and detail-oriented Assistant to provide high-
level administrative support to the CEO. This position plays a pivotal role in ensuring
efficiency and effectiveness by managing calendars, communications, and a variety of key
projects. The ideal candidate will be a dynamic problem-solver with excellent communication
skills and the ability to handle sensitive information with the utmost discretion. This is an on-
site role requiring regular in-person presence at the office and the CEO’s residence. The
position also demands flexibility to accommodate early morning, evening and weekend work
when needed. 

Key Responsibilities

• Calendar Management: Schedule and manage appointments, meetings, and travel arrangements, ensuring all commitments are met with precision.
• Communication Liaison: Serve as the main point of contact between internal/external stakeholders. Manage phone calls, emails, and other correspondence.
• Meeting Coordination: Organize, prepare for, and attend meetings, including
• drafting agendas, taking minutes, and following up on action items.
• Document Management: Prepare reports, presentations, and other documents. Ensure that critical files are organized and accessible.
• Project Management: Assist with special projects, manage deadlines, and support the execution of company initiatives.
• Confidentiality & Discretion: Handle sensitive information with the highest level of confidentiality and professionalism.
• Travel Coordination: Arrange travel logistics including flights, accommodations, transportation, and itineraries.
• Event Planning: Manage breakfast/lunch/dinner meetings/events at the CEO's residence, ensuring seamless execution.
• Flexible Work Hours: Ability to work flexible hours, including evenings and weekends, to accommodate schedule and commitments.
• Additional Administrative Support: Perform various ad hoc tasks as required.

 Key Requirements

• Minimum 2 years of experience in a senior administration role, preferably in entertainment, post-production, or media
• Strong understanding of studio workflows, post-production processes, and industry deal structures
• Exceptional organizational skills, attention to detail, and ability to multitask
• Ability to thrive in a high-pressure, deadline-driven environment
• Strong written and verbal communication skills, with an ability to liaise with high-
  profile clients and executives
• Proficiency in Microsoft Office Suite, Google Workspace, and other productivity tools
• Ability to work independently and resolve challenges as they arise
• Exceptional discretion, professionalism, and ability to handle sensitive information
• Flexibility and adaptability to manage shifting priorities and last-minute requests

 

 

The base salary range for this full-time position is $46,000 to $56,000 USD. DNEG salary ranges are determined by function, department, level, and location. An individual's pay within a given range is determined by their transferrable or job-related skills and work experience. Salary ranges are modified from time to time based on external market data collected through our third-party surveys.