Executive Assistant I - CITO Office

At Regional Transportation District (RTD), We make lives better through connections!

When you join RTD, you will be among dedicated employees exhibiting RTD's values of passion, respect, diversity, trustworthiness, collaboration, and ownership. RTD is committed to an inclusive and diverse workplace. As part of our diversity value statement, we encourage our employees to honor diversity in thought, people, and experience. Come join RTD on this great journey to be the trusted leader in mobility, delivering excellence and value to our customers and community.

RTD Employee Benefits: https://www.rtd-denver.com/careers/benefits

(RTD Represented Employee Benefits: Please refer to the Labor Agreement included in the above link for details.)

This position provides assistance to the Chief Information & Technology Officer in the day-to-day management of the organization and assumes responsibility for the overall administrative functions of the CITO Office.

Duties & Responsibilities:    
ESSENTIAL:

• Completes a broad variety of administrative tasks including managing an active calendar of appointments; scheduling meetings and preparing agendas; maintaining files; completing expense reports; composing and preparing correspondence and materials that are oftentimes confidential; and managing special projects as assigned.
• Communicates directly, and on behalf of the Assistant General Manager, with other agency employees, public officials/staff, and other individuals and entities regarding matters related to the division, represents the Assistant General Manager by welcoming visitors, coordinating agency functions, and responding to questions and meeting requests directed to the Assistant General Manager; processes confidential materials and communications.
• Plans and coordinates the Assistant General Manager’s schedule and ensures time commitments are followed and respected; provides “gatekeeper/gateway" role, creating win-win situations for direct access to the Assistant General Manager’s time and office; adjusts the Assistant General Manager’s calendar to maximize use of time.
• Produces executive-level communications and materials, including reports, presentations, contracts, database files, charts, graphs and forms, and major documents as required for reproduction and distribution; proofreads, edits, compares, and redlines documents effectively and navigates and operates within various computer databases and programs relating to area of responsibility; gathers data and provides requested information for operational and technical reports; prepares standard documents related to public records requests.
• Skillfully manages day-to-day office operations; creates and maintains a professional filing system for the office; organizes and prioritizes volumes of information; provides general administrative support to the Leadership Team as directed.
• Researches, prioritizes, and follows up on incoming issues and concerns including those of a sensitive or confidential nature; determines appropriate course of action, referral, or response
• Serves as a member of the Administrative Coordination Team.
• Ensures a professional work environment by demonstrating the agency values of passion, trustworthiness, respect, collaboration, diversity and ownership; as well as a strong commitment to equity, diversity, inclusion and belonging.
• Ensures a safe working environment and adherence to guidelines of agency safety policies and procedures, leads by example; reports safety-related accidents, incidents, and unsafe work conditions to appropriate personnel; attends safety training programs as required.
• Arranges travel and off-site meetings by developing itineraries and agendas; books transportation; arranges registrations, lodging and meeting venues; provides detailed travel plans/itineraries/agendas.
• Attends meetings as directed; accurately takes and transcribes minutes; files and distributes as appropriate; and ensures timely follow up on actionable items.
• Assists Assistant General Manager with development and monitoring of assigned budgets; performs purchasing and bookkeeping functions, processes expense reports.

OTHER:

•  All job-related duties as assigned.

 
QUALIFICATIONS:    

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below and above are representative of the knowledge, skill, and/or ability required.