Business Administrator - Site Lead

Do you thrive in a fast-paced environment and are looking for a fun, dynamic team? The Azure Edge and Platform team is looking for an experienced Business Administrator - Site Lead to provide support for our Pittsburgh-based team. This position requires the ability to work in a fast-paced and dynamic environment, openness to take on a variety of roles and has exceptional attention to detail. A successful candidate should excel in a role that involves multitasking, working independently, and being both self-motivated and collaborative.

Azure Edge + Platform [E+P] is responsible for Microsoft’s Operating Systems, IoT and Edge products, Engineering Systems, and Health Platforms that span cloud-to-edge and edge-to-cloud. E+P is the platform team for the company and the foundation upon which virtually every Microsoft product and service, like Azure, Xbox, HoloLens, Visual Studio, Microsoft 365, and Microsoft Teams, is built. E+P products and services enable engineers to build out, deploy, manage, monitor, and secure Azure, Windows, and the rest of Microsoft. Additionally, E+P is responsible for several multibillion-dollar businesses of its own including Windows and Azure Monitor. E+P’s mission is to empower every person and organization on the planet to achieve more, meeting them where they live, work, and make decisions – at the edge. 

Microsoft’s mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.

In alignment with our Microsoft values, we are committed to cultivating an inclusive work environment for all employees to positively impact our culture every day. 

This role requires 4 days a week in the Pittsburgh office.

Responsibilities

Leadership

• Leads by example and serves as a role model to Business Support colleagues by maintaining a professional attitude, demonstrating executive presence, influencing others, and encouraging self-reflection during challenging situations.

Space & Facilities Management Planning

• Accurately maintains and manages up-to-date space-management processes and team spaces (e.g., office locations/desk assignments, private conference rooms, seasonally transitional spaces, remote/location status).
• Owns the space allocation, management process, messaging and conflict resolution within the Pittsburgh team. 
• Works with Space Planner to coordinate large-scale space requests (e.g., annual office restacks, space build outs), liaising between admins and space planner and advocating for appropriate space for their team. Collaborates with others to design and plan room layouts, including furniture, technology, and equipment needs/assembly.
• Maintains accurate space utilization data and hygiene to recommend changes in space assignments and identify future space requirements. Escalates and shares with senior team members. Resolves escalations and postmortem issues.
• Special projects (as needed) 

Event Coordination and Logistics

• Owns the coordination, logistics, and direction for events. Proactively drives actions needed to ensure event outcomes (e.g., developing workback schedule, checkpoints leading up to an event). Acts as a point of contact for events (e.g., changes). Resolves preparatory setbacks and escalates to senior Business Support staff as needed.
• Collaborates and coordinates with stakeholders to set up events, as needed, and manages supplier and business relationships end to end. Engages in post event close out (e.g., tracking event results/attendance. Distributing post-meeting materials) in partnership with team members. Identifies learnings and suggests best practices for future events.
• Supports development of workback schedule, promotion, and necessary checkpoints.

Team Management Support (Headcount Management, Recruitment, Onboarding/ Offboarding)

• Facilitates team experience activities. Collaborates with Global Talent Acquisition (GTA) to facilitate internal and external recruitment efforts, and partners with hiring managers to ensure a smooth process. Provides additional support for intern and university recruitment for the broader organization (e.g., planning, placement).