Music Equipment and Concert/Events Assistant

If you have any questions about the position or our application process, reach out to us at recruiting-u@smith.edu.

Department

Provost/Dean of Faculty

Job Description

This position will work between 20-24hours/week and work 42 weeks/year over a 2-year fixed-term period. Occasional night/weekend work will be required for events.

Cover letters are required for all applications.

Manage Music Department instruments, equipment, lockers, and the ‘Wicked Loud’ Music Room. Assist the Concert/Events Specialist with concerts and events by providing technical and production support.  Develop a centralized equipment plan.  This is a part-time, academic-year role that requires occasional nights and weekends, the ability to lift up to 50 pounds, and a valid driver's license. 

 

Take appropriate actions to support a diverse workforce and participate in the College's efforts to create a respectful, inclusive, and welcoming work environment.

Essential Functions:

Manage Music Department Instruments: 50%

• Create and maintain a database of department instruments and equipment. Develop a documentation system describing equipment and its maintenance needs.  Maintain department records for musical instruments and associated equipment.
• Systematize and manage a centralized check in/out process of lending instruments to students, tracking down unreturned borrowed equipment, and lost/damaged fees working with existing College policies.  In collaboration with Academic Operations Coordinator, faculty, and ensemble directors, approve student use of instruments.
• Facilitate the movement of instruments and equipment.
• Coordinate and track instrument repairs and maintenance, instrument donations, and storage space.

 

Manage Music Department Equipment: 30%

• Manage inventory of equipment used for department events, performances, and courses. Inventory and manage peripheral equipment. 
• Oversee locker registration process. 
• Maintain the Electronic Music Room, Digital Music Lab and Wicked Loud Music Room.  Collaborate with faculty and staff to create and implement appropriate policies for use of these spaces. 

 

Event Support : 20%

• Work as part of a team to setup, and oversee events.  Assist with training and directing students in front and back of house roles.  Work with Concert/events Specialist to manage live streaming of events, other audio and video recordings, and stage setups and breakdowns.
• Support concert series and events programmed by the Concert Committee and faculty.
• Liaise between faculty, potential artists, and other event production partners.
• Coordinate instruments for rehearsals and performances.

 

Perform other duties as assigned by management.

MINIMUM REQUIRED Qualifications (education, experience, certifications, licenses, knowledge, skills)

Associate's Degree in Music

1 to 5 years of experience in music and events management

Valid driver’s license

Knowledge of: Musical instruments and equipment

Skills

• Working knowledge of equipment and instruments  
• Events and performance management experience
• Excellent oral and written communication skills
• Expert level skills in Google Workspace (Google Docs, Sheets, Calendar, Forms, etc.); proficiency in Microsoft Word, Microsoft Excel
• Proven ability to organize and prioritize work effectively, be detail oriented, take initiative and responsibility, be proactive, resolve problems, and manage multiple tasks

Preferred Qualifications

Bachelor's Degree in a related field

Compensation

In addition to a competitive benefits package, pay for this role is typically between $21.76 - $26.59 hourly covering the middle half of market compensation. Actual compensation will vary based on individual qualifications.

Position Type

Regular

Please attach BOTH a current resume and a cover letter in order for your application to be considered for this position . Be sure you have provided all attachments before submitting your application.

You will NOT be able to attach additional files