Mitsubishi Power Americas, Inc., in Lake Mary, Florida is looking for an Executive Administrative Assistant.

 

Company Overview

 

At Mitsubishi Power, we're not just building better clean energy technologies; we're architecting a better future. Our team is boldly redefining power generation and energy storage to fast-track the world's energy transition. We operate as one team, pushing toward our vision of the future. At Mitsubishi Power, we value problem-solvers, prioritize collaboration, and support each other in an inclusive culture created through accountability and authenticity by demonstrating our core values of: Safety, Family, Innovative, Inclusive, Accountable & Courageous. Together, we’re building the future we all aspire to — making net zero a reality.

 

One team, one future.

 

Role Overview

 

We are seeking a highly organized and proactive Executive Administrator to support our Executive Vice President / Chief Operating Officer in a fast-paced environment. The ideal candidate will be responsible for providing comprehensive administrative support, managing customer care communications, and ensuring smooth day-to-day operations, including managing office needs such as coffee and refreshments.

 

Key Responsibilities

 

Administrative Support:

• Manage the calendars for, including scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, presentations, reports, and other documents as required.
• Handle incoming calls, emails, and other communications on behalf of the Vice President.
• Organize and maintain the files and records, both digital and physical.

 

Customer Care:

•  Serve as a point of contact for high-level customer inquiries, ensuring that all concerns are addressed promptly and professionally.
•  Coordinate with customer care teams to ensure issues are escalated and resolved efficiently.
•  Prepare customer-facing communications on behalf of the EVP, ensuring alignment with company values and standards. If necessary, elevate misalignments to upper management to facilitate expeditious agreements and results.

 

Meeting Coordination:

• Plan, coordinate, and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.
• Ensure meeting rooms are prepared with necessary materials, equipment, and refreshments.
• Assist with organizing company events, conferences, and off-site meetings.
• Support the team with customer visits and events. i.e. meals, hotels, conference room, etc.

 

Office Management:

• Manage office supplies, including the procurement and organization of refreshments for the Vice President and guests.
• Act as a liaison with vendors and service providers to ensure the office runs smoothly.
• Oversee the maintenance of office equipment and the general office environment.

 

Communication:

• Act as a liaison between the Executive Vice President and internal/external stakeholders.
• Handle confidential and sensitive information with discretion and professionalism.
• Ensure clear and timely communication across departments and with external partners.

 

Special Projects:

• Assist with special projects and initiatives as directed.
• Provide research and support for strategic planning and decision-making processes.

 

Other Duties and Responsibilities

 

• Comply with all safety policies, practices and procedures reporting all unsafe activities to Management and/or Human Resources.
• Participate in proactive team efforts to achieve departmental and company goals.
• Contribute to building a positive team spirit.
• Communicate effectively with all levels of employees.
• Protect confidential information by not communicating, disclosing to, or using for benef