Executive Assistant for the Chief Sustainability Officer

Executive Assistant for the Chief Sustainability Officer

Description -

Innovation is in HP’s DNA. From our origins in a Palo Alto, CA garage in 1939, to our current position as one of the world’s leading technology companies, HP has grown to become a leader in technology and corporate culture, inspiring innovators, and entrepreneurs around the globe.  HP brings together a portfolio that spans printing, personal computing, software, and services to serve more than 1 billion customers in over 170 countries.

HP’s vision is a world where innovation drives extraordinary contributions to humanity and is on a mission to create technology that inspires ambitious and meaningful progress.  At HP, we believe that one thoughtful idea has the power to change the world.  We are committed to fostering a diverse and inclusive workplace that attracts exceptional talent and to supporting our employees to succeed at all levels.

This role is aligned to HP’s Sustainable Impact and Compliance (SI&C) and will provide Executive Administrative (EA) support to the Chief Sustainability Officer. HP’s Supply Chain spans across 34 distribution centers and 69 manufacturing locations in nearly 170 countries, shipping over 150 million products every year.  Our Supply Chain vision is to become a competitive weapon for HP through driving agility in our processes and tools, building resilience in our supply base and driving sustainable impact actions essential to our communities, our people, and our planet.  The position is based out of Houston.

The ideal candidate will have experience working in a fast-paced environment and supporting Executive leaders (EVP level).  They should demonstrate a proven ability to execute core EA functions in an independent, resourceful, and confidential manner.  As a core member of the SI&C Executive Staff, the EA will contribute to the development of new concepts/techniques to complete complex, specialized assignments/tasks in innovative, efficient, effective, and ethical ways.  They will support assignments that are highly complex in nature where a strong degree of independent judgment, initiative and technical knowledge are required to resolve problems.  They will demonstrate strong communication, administrative, and organizational skills, as well as finesse in interacting with all levels of management, applying extensive knowledge of their job skills and HP company policies and procedures.  This individual will typically provide guidance to other employees and will work with teammates and cross-functional teams contributing to a positive working environment. 

This job may require work outside the typical 8am – 5pm (Central), Mon-Fri working hours.

Job Summary
This role is responsible for providing advanced tactical and strategic administrative support to upper-level executives within the organization, managing key records, compiling data for reports, preparing expense reports, and handling executive presentations. The role takes ownership of executives' calendars, schedules complex meetings, acts as a gatekeeper for communications, and manages all aspects of executive travel. The role handles sensitive information with discretion, prepares detailed meeting agendas, and acts as a primary point of contact for stakeholders. The role involves coordinating administrative work within and across departments. The role also creates statistical and analytic reports and presentations for executives highlighting relevant insights.

Responsibilities

• Partner with the CSO and Chief of Staff to create a seamless working environment for the team.

• Manage professional and personal scheduling for the CSO, including agendas, mail, email, phone calls, client management and other company logistics, including proactively identifying and anticipating CSO calendar needs (in partnership with Chief of Staff).

• Work closely with the CSO to keep them well informed of upcoming commitments and responsibilities, following up appropriately.  Act as a "barometer," having a sense for the issues taking place in the environment and keeping the CSO updated. Anticipate CSO needs in advance of meetings, conferences, including collection and review of internal and external briefing documents.

• Complete a broad variety of administrative tasks that facilitate the CSO ability to effectively lead the organization, including assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; and maintaining contact lists.

• Schedule travel (domestic & international) for the CSO, obtaining required visas when needed and submitting all travel expenses in expense management system.  Includes site visit coo