Executive Administrative Assistant

Job Title: Executive Administrative Assistant

Reports to: Chief Human Resources Officer

Salary Grade: 13

The Position:
The Executive Administrative Assistant provides comprehensive administrative and operational support to the senior executive leadership team. This role ensures the smooth operation of the administrative building and supports key activities across both U.S. and Canadian operations.

The position serves as the internal linchpin for coordination, logistics, and communication — managing executive support functions, maintaining office organization, and helping deliver consistent, positive employee and visitor experience. This individual will also assist in employee engagement, event planning, and community relations.

About Port Townsend Paper Company (PTPC)

The Port Townsend Paper (“PTPC”) mill is proud to have been in continuous operation for more than 90 years. We use a blend of virgin and recycled fibers (Kraft and OCC pulp) to produce Kraft pulp, paper, containerboard, medium and market pulp. We have built a strong and loyal customer base by developing and nurturing strategic partnership-style relationships.

At PTPC we believe that a healthy and safe work environment is fundamental to the success of all employees. We put that belief into practice every day by managing risk and building safety reliability into our processes and procedures. Engaging and empowering our workforce to maintain world-class safety performance is the pathway to achieving operational excellence. We also strive to preserve the environment, be good neighbors, and remain a valued member of the local community. Many of our employees have enjoyed working at PTPC for the greater part of their careers; we have employees with 20, 25, 30, even 35 years of service. PTPC is proud to provide good, prevailing wage jobs on the Olympic Peninsula.

Job Responsibilities:

Executive & Administrative Support

• Coordinate travel, accommodations, and itineraries for members of the executive leadership team.
• Manage expense reports, reimbursements, and related documentation.
• Schedule and organize meetings across the organization.
• Prepare agendas, record minutes, and track follow-up actions for meetings where required, including executive and board-level sessions.
• Draft and distribute correspondence on behalf of the senior leadership team, maintaining strict confidentiality.
• Serve as the central point of contact for the administrative  building — ensuring day-to-day operational needs are met.

Office & Facility Coordination

• Maintain office supply inventory and ensure break rooms, meeting spaces, and common areas are fully stocked and presentable.
• Oversee vendor deliveries and service calls for office-related needs (supplies, catering, maintenance requests, etc.).
• Oversee general logistics and maintenance coordination for the administrative building
• Act as liaison for facility needs between the mill and leadership needs.

Event Planning & Employee Engagement

• Plan and coordinate company events, such as leadership retreats, quarterly business reviews, and employee appreciation activities.
• Handle logistics for meetings and events, including venues, lodging, catering, and vendor management.
• Lead HR-led engagement and recognition initiatives to promote company culture.
• Assist with internal communi