EXECUTIVE SECRETARY II (Option 2 Keyboarding) (Upward Mobility)

Agency:  Department of Human Services 

Opening Date:  06/10/2024
Closing Date/Time:  06/21/2024 
Salary:  Anticipated Salary: $4,650 - $6,221 per month ($55,800 - $74,652 per year) 
Job Type:  Salaried 
County:  DuPage 
Number of Vacancies:  1 
Plan/BU:  None 

 

****************A RESUME IS REQUIRED FOR THIS JOB POSTING****************

Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document that is not a Resume or CV.

 

When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended. 

 

Posting Identification Number  38330

Position Overview

Under general direction of the Region 2 Assistant Regional Administrator, serves as administrative secretary; performs highly responsible secretarial and clerical administrative functions; independently carries out a variety of assignments; reviews outgoing correspondence for compliance with office policies and procedures; performs sensitive liaison work with local office managers and professional staff; and verifies completion of assignments.

Job Responsibilities

1. Serves as secretary to the Region 2 Assistant Regional Administrator.
2. Provides routine program policy and procedures information in response to inquiries or refers to other staff.
3. Keyboards extensive and complex letters, memoranda, reports, minutes, etc. using computer applications such as Microsoft Word and Excel programs.
4. Maintains a variety of office records and files, including confidential correspondence, official bulletins, program material, departmental and federal releases, legislation and any other material which might be applicable to operational areas.
5. Discusses and processes confidential matters for supervisor.
6. Keyboards minutes from handwritten notes for staff and departmental meetings.
7. Performs other duties as assigned or required which are reasonably within the scope of duties enumerated above.

Minimum Qualifications

1. Requires knowledge, skill, and mental development equivalent to completion of two (2) years secretarial or business college and two (2) years secretarial experience, or completion of high school and four (4) years secretarial experience.
2. Requires ability to keyboard accurately at 55 wpm. 

* Qualifying state employees in the employee Upward Mobility Program, may complete combinations of specific proficiency tests and training programs leading to a certificate of proficiency in lieu of the stated requirements for this classification.

Preferred Qualifications

1. Four (4) years of secretarial experience for a public or private organization. 
2. Four (4) years of professional experience meeting deadlines with strong attention to detail while multi-tasking multiple projects.
3. Four (4) years of professional experience working in a public or private organization maintaining confidentiality and handling sensitive information with professionalism. 
4. Four (4) years of secretarial experience handling timekeeping and/or managing benefit time for a public or private organization.
5. Four (4) years of professional experience organizing and maintaining files for a public or private organization.
6. Four (4) years of professional experience communicating clearly and effectively both orally and in writing.

Work Hours:  Mon - Fri, 8:30am - 5:00pm 
Work Location: 1717 Park St, Naperville, Illinois, 60563 

Family & Community Services

Region 2

Administration

DuPage Office/DuPage County
Agency Contact:  DHS.HiringUnit@Illinois.gov
Posting Group: Office & Administrative Support; Social Services 

 

About the Agency:  The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.

 

As a State of Illinois Employee, you will receive a robust benefit package that includes the following: