Construction Contracts Administrator

SoLa Impact, a successful opportunity zone private equity fund, is seeking a Construction Administrator. The Construction Administrator assists Project Managers, General Contractors, and Superintendents in coordinating the successful completion of ground-up construction projects. Responsible for monitoring an effective construction quality control program, by organizing and maintaining documentation in adherence to construction regulations.

ABOUT THE COMPANY

SoLa Impact is a real estate private equity firm with a double bottom line strategy focused on preserving, rehabbing, and building high-quality affordable housing in Black and brown communities. SoLa’s proven track record leverages data-driven social impact strategies to deliver market returns for their investors. SoLa Impact’s fourth fund, the Black Impact Fund, will deploy over $1 billion in Los Angeles and Southern California to build over 3,500 workforce and affordable housing units. SoLa Impact was ranked as the 7th fastest-growing Black-led private company and was recognized as the Leading Social Impact Housing Developer in recognition of SoLa’s demonstrated ability to deliver positive changes in environmental, social, and governance (ESG) matters. SoLa Impact’s funds have attracted a number of leading investors as a result of its disruptive business model of leveraging private capital, in combination with technological innovations such as modular construction, to dramatically reduce the timeline and cost of affordable housing. We offer a fast growing, fast-paced environment which is intellectually challenging, yet extremely rewarding and fulfilling due to the social mission that we fulfill.

Responsibilities

• Responsible for creation, execution and entry into Yardi/Procore of all construction contracts, purchase orders, and change orders for assigned projects.
• Maintains the integrity of Sola's contract templates;Audits GC payment applications prior to final submission to Accounting to ensure all billing is supported by the required documentation;
• Maintain preliminary notice and release tracking and collect and verify insurance certificates in accordance with contract requirements and/or lender requirements;
• Assists Project Managers to create the hard budgets (and revisions as required) and produces weekly and monthly job cost reports for Management;
• Monitor the approval cycle in Yardi to make sure check run deadlines are met - send reminder emails to managers to keep the process moving;
• Assure accurate budget tracking and variance reports for projects by reviewing jobs on monthly basis and revising budget as needed;
• Track potential change orders and execute upon approval from Project Manager;
• Manage contractor compliance including tracking contracts, license information and insurance certificates;
• Resolve issues with vendors regarding contracts, change orders and payables;
• Coordinate the receipt and storage of project closeout documents;
• Complete other tasks and projects as assigned.

Requirements

• Bachelor’s degree in Construction Management, Architecture or related field strongly preferred;
• Minimum 3 years of proven Construction Administration experience
• Minimum 2 years' contract administration experience, real estate or asset management industry experience a plus;
• Knowledge of construction terminology required; knowledge of project phasing preferred;2 years’ experience with Yardi required; Procore a plus
• Ability to interpret General Contractor payment applications in AIA or similar format;
• Experience with AIA and/or ConsensusDocs contract formats (GMAX, GMP);
• Working knowledge of the Mechanic’s Lien process (preliminary notices, releases, etc.;Proficient in MS Office: Word, Excel, PowerPoint;
• Excellent interpersonal, negotiation, and verbal and written communication skills;
• Ability to work effectively with your team and independently in a fast-paced, demanding environment;
• Organized, proactive/self-starter, creative, resourceful, detail-oriented; critical thinking skills required;
• Reliable transportation to travel between construction projects, city offices, etc.;
• Passionate about our mission to help mitigate homelessness in underserved communities.

Benefits

SoLa Impact offers a comprehensive benefits package that includes paid vacation, medical, dental, vision, and life insurance, as well as pet insurance, sick leave, 10 paid holidays, and bereavement days. This package is designed to provide employees with a range of important benefits that help to support their physical and emotional well-being, while also providing financial protection and peace of mind.

At SoLa Impact, we believe work e