Caribbean Administrative Assistant - Floater

Starting rate: $19 per hour 
Long-term employment with opportunities for growth.
Discover more about our organization, culture, and employee benefits by visiting this page.
Explore life at Seaboard Marine: https://explore.seaboardmarine.com/pomrecruitment 

We offer excellent benefits including:

• 401(K) Retirement Saving Plan w/ Employer Match
• Medical, Dental & Vision insurance
• Tuition Reimbursement
• Life Insurance
•  Supplemental Medical Coverage
•  Paid Time Off
•  Parental Leave
• Paid Holidays
• Employee Assistance Program
• Flexible Spending Accounts

POSITION SUMMARY:                  

This position involves the responsibility of performing administrative functions that provide support to the department assigned. The candidate will work onsite, in different departments as needed and assigned by the Human Resources personnel. Will also provide assistance to the manager of the department assigned to carrying out general office functions that are routine in nature and are performed in accordance with general work instructions and established office practices, procedures and precedents. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below represent the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

GEOGRAPHIC REGION: 

Please note applications out of the geographic region for the position applied will not be considered.

QUALIFICATIONS:

Required

• At least three (3) months of recent administrative work experience.
• Advanced verbal and written communication skills in English with the ability to communicate effectively in a business environment.
• Thorough knowledge of business English including proper spelling and punctuation.
• Intermediate computer skills in programs such as MS Word, and Outlook, with a basic level in Excel.
• High School diploma or equivalent.
• Well-developed interpersonal skills with the ability to interact effectively, with a positive demeanor and high energy, with customers, business associates from Latin America, Caribbean, executives, and the general public.
• Strong time management and organizational skills. Must be able to prioritize.
• Strong attention to detail and accuracy in preparing documents, reports, and correspondence.
• Thorough knowledge of office practices, procedures, and proper usage of office equipment.
• Skilled in composition and preparation of correspondence, reports, minutes, and other written materials with accuracy and reasonable speed.
• Ability to handle multiple assignments, meet deadlines, and adapt to changing priorities in a fast-paced environment, with minimal supervision.
• Ability to handle sensitive or confidential information with discretion and professionalism.
• Ability to follow procedures and instructions.
• Ability to report to work onsite and on time on a consistent basis.
• Ability to work additional hours as needed.

Preferred

• Experience providing support in Traffic and/or Customer Service related functions.
• Intermediate verbal and written communication in Spanish.

DUTIES AND RESPONSIBILITIES:

• Provide administrative coverage for Customer Service, Traffic Coordination, LTL, Data Entry, or other Caribbean department areas as needed.
• Supports the Admin Support department, assisting with various administrative duties and/or event setup, as assigned. 
• Provides general administrative support to various departments throughout the company, as needed.
• Covers Reception, as needed.
• Create bookings.
• Provide courteous front-line support by answering basic customer questions or directing customers to the appropriate team members via phone or in person.
• Enter basic shipment, customer, or document informat