Administrative Assistant - County Clerk's Office

SALARY RANGE

$20.42 - $26.94

WORK ASSIGNMENT DETAILS

The Waukesha County Clerk's Office is seeking a dynamic individual to join our active office where customer service is key. The ideal candidate will have high quality interpersonal skills and the ability to deal directly with the public all while maintaining a courteous and positive attitude. Tasks include but are not limited to answering incoming phone calls, emails, and in-person communication, and providing accurate information to the public.

This position is responsible for providing customer service as it relates to marriage licenses and passport applications, and collecting fees. The selected candidate will be provided training to assist with election administration including working with the statewide voter registration database.

Special Requirement: 
The individual hired must meet federal eligibility requirements for Passport Acceptance Agent and obtain/maintain certification as a Passport Acceptance Agent pursuant to 22 CFR § 51.22 within 4-weeks of hire.   

To become a Passport Acceptance Agent must meet the following qualifications:

• Be a United States citizen or U.S. national.

• Be at least 18 years old.

• Be approved by the Department of State.

• Be a permanent employee of the designated facility or be an employee on-site at a Passport Agency.

• Be unable to issue, create, or amend citizenship or identity documents, such as birth certificates and driver's licenses

Be all of the following:

• Not presently on parole or probation related to any Federal, State, or local convictions.

• Not presently under indictment for a Federal, State, or local felony, or a misdemeanor related to breach of trust or moral turpitude.

• Free of any Federal, State, or local felony convictions.

• Free of any Federal, State, or local misdemeanor convictions related to breach of trust or moral turpitude (i.e. embezzlement, document fraud, drug offense, or dishonesty carrying out a responsibility involving public trust.)

CLASSIFICATION SPECIFICATION

To view the full classification specification for Administrative Assistant click here.

Minimum Training & Experience Requirements
1.    High School Diploma or GED.  

Waukesha County provides a comprehensive compensation and benefits package including excellent health/dental/vision, life insurance, generous paid time off (vacation, 10 holidays, 3 floating holidays, ample accrued sick time that rolls over each year), an exceptional pension plan with employer match and lifetime retirement payment plus an optional tax advantaged 457 retirement savings plan.

Employee well-being is promoted through a balanced work-life culture and through an exceptional employee wellness program that offers a variety of programs and tools to help promote an employee's wellness and health, including an on-site health & wellness clinic.

About Us:
Waukesha County prides itself on operating in a business-like manner and is recognized as a leader delivering high quality services with competence and skill. With our vision of "Leading the Way", we value teamwork and collaboration, ethics and diversity, communication, efficiency and cost savings, innovation, and the wellbeing of our staff and the citizens we serve. Employees are provided professional development opportunities and encouragement to learn and practice continuous improvement and LEAN principles as we regularly ask ourselves "Is there a better way?"

Location:
Located in the City of Waukesha, our campus offers an on-site café and fitness center, free parking, and easy access to interstate highway systems. Waukesha County offers a perfect blend of urban and rural living where one can enjoy the benefits of quiet rural lake communities or opt for nearby attractions that the greater Milwaukee area offers including vast beach and park systems, public markets, performing arts, music festivals, and sports including the Milwaukee Admirals, Brewers, Bucks, Wave, Marquette University Golden Eagles and the UW-Milwaukee Panthers Basketball programs.

EEO:

Waukesha County is committed to equal opportunity and nondiscrimination in employment and adheres to all Federal, State and County Equal Employment Opportunity laws, policies, plans, rules, regulations and ordinances. The County recognizes and accepts its important leadership r