Strategic Sourcing Specialist

Title: Strategic Sourcing Specialist

Hiring Range: $78,572 - $105,000

Pay Band: UG

Agency: Virginia Lottery

Location: VAL RICHMOND HQ

Agency Website: www.valottery.com

Recruitment Type: General Public - G

Job Duties

For more than three decades, the Virginia Lottery has worked to build a strong reputation, one synonymous with providing fun, entertaining experiences and doing so responsibly and with integrity. Proceeds from traditional Lottery games support K-12 public education in Virginia. Taxes generated by sports wagering and casino gaming, which are regulated by the Lottery, benefit other priorities of the Commonwealth.

The Virginia Lottery, an independent state agency, is currently seeking a Strategic Sourcing Specialist to join our Procurement Team. This position is located in Richmond, Virginia. As an independent state agency, the Lottery is not subject to the Virginia Public Procurement Act (VPPA) or the Agency Procurement and Surplus Property Manual (APSPM). Instead, the Lottery follows the Lottery Procurement Manual for policy and procedures related to procurement activities.

The Strategic Sourcing Specialist will strategically source complex goods and services. The Specialist will partner with key stakeholders and with partners to address agency objectives, utilizing excellent technical writing skills to ensure all necessary details and requirements are included in all procurement documents (solicitations, contracts, MOU’s, scoring documentation, etc.) This position will contribute to the continuous development of sourcing knowledge base and best practices by identifying and implementing sourcing “pockets of excellence”.

The Strategic Sourcing Specialist duties include:
• Keeping up with supply market trends, supplier economics, and best practice sourcing, especially within the Marketing and Information Technology categories.
• Determining the best method of procurement by analyzing the customer needs, specifications, and budgetary requirements all while satisfying the regulations as outlined in the Lottery Procurement Manual and ensuring ethical and procedural standards are maintained at 100%.
• Coordinate with other departments and teams, including Accounts Payable, Budget, Legal, and Information Security—to confirm that solicitations and contracts contain appropriate language.
• Preparing solicitations wherein awards will result in the best value, to ensure customer Acting as project lead when collaborating with technical experts in developing detailed specifications or project planning.
• Acting as lead negotiator for major programs to understand goods being procured, prepare parameters for negotiations (requirements, concessions) and develop comprehensive contract documents that include detailed requirements of all parties including the requirements of other Lottery Departments affected by the resulting contract.
• Consistently developing methods for adding value to services provided to customers while identifying and executing cost savings.
• Writing and developing contracts that include scopes of work, terms and conditions, liquidated damages, Service Level Agreements, pricing models, etc. In addition to issuing POs, this position drafts independent two-party contracts.

Other duties involve managing contracts by:
• Establishing Key Performance Indicators (KPI’s) to monitor duration, renewals, and reporting requirements.
• Establishing metrics to measure and assess the effectiveness of all contracts.
• Monitoring the tasks and reporting requirements of the Contract Administrator as it pertains to assigned contract
• Attending technical reviews and performing contractual interfacing with Contractors to include receiving and transmitting all correspondence relating to deliverables, contract changes, approvals, invoices, and payments.
• Maintaining contract files and records, preparing status reports, and reconciling differences between Contractor and other Lottery Departments.
• Monitoring and promoting the active recruitment of SWaM vendors as well as administering the Agency’s SWaM program. This position will the Agency’s SWaM champion.
• Assisting with the Administration of the Agency’s Small Purchase Charge Card (SPCC) Program.

Other duties may be required based on supplementary assignments.

Note: This position requires in-office work three days per week including Tuesday and Wednesday.

Minimum Qualifications

The person selected for this position will have:
• 2+ years extensive procureme