Graduate Program Coordinator II

Job Posting Title:

Graduate Program Coordinator II

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Hiring Department:

Department of French and Italian

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

What benefits to I receive with UT? The university offer an impressive benefits package. For more details on benefits, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/currect/services/my-total-rewards.

This position is eligible for a hybrid Flexible Work Arrangement (FWA) (on-campus and remote work). FWA arrangements are subject to manager approval and may shift due to changes in business needs. The remote location must have a reliable internet connection to support working remotely. UT policies on Flexible Work Arrangements are available at https://hr.utexas.edu/current/fwa.

For more information about the College of Liberal Arts, please visit: https://liberalarts.utexas.edu/.

Our college seeks to build a supportive, growth-minded community and cultivate outstanding and courageous leaders. For more information on the college staff leadership academy, please visit: http://liberalarts.utexas.edu/resources-for-faculty-staff/staff-leadership-academy/.

For more information on college staff professional development, please visit: https://wikis.utexas.edu/display/larc/Staff+Professional+Development+Fund.

Purpose

The Graduate Program Coordinator II provides support for the French and Italian Department.

Responsibilities

• Assist graduate advisers and various graduate committees, primarily GSCs and GAFA, in organization, scheduling, preparation, and reporting for meetings. Assist advisers in tracking student information for Milestones and progress reports. Assist students, advisers, and faculty in arrangements for qualifying exams, comp exams, and prospectus and dissertation defenses. Disseminate to various department UT email lists and archive relevant graduate student fellowship and grant opportunities.
• Assist Senior Administrative staff member in maintaining student positions and appointments in Workday. Do FaSET entry of Assistant Instructors and Teaching Assistants for lower-division organized instruction class instructors and graduate individual instruction courses.
• Coordinate with other administrative staff for travel requests and arrangements for prospective graduate students, current graduate students, and non-employees associated with graduate student program activities.  Coordinate arrangements for graduate student and graduate program activities including but not limited to colloquia, film series, speaker series, and play productions.  Manage creation of CBS documents such as OOEFs, TARs, PSPQs, contracts, and reimbursements as needed.
• Gather information for submission of graduate course catalogue updates.  Assist graduate committees, advisers, and graduate faculty in ensuring that information on the departmental website, brochures, catalogues, and online course descriptions are accurate and complete.
• Handle all graduate program related correspondence and applications for financial aid, admissions, teaching assistantships, assistant instructorships, fellowships and scholarships.
• Maintain all graduate student files and assist Graduate Advisers and students in keeping track of deadlines and requirements and act as liaison with the Office of Graduate Studies, Graduate Admissions, the International Office, and Human Resources. Assist with graduate student registration and grade reporting.
• Manage fellowship recruitment, continuing scholars, study abroad, professional development, and travel award scholarships. Assist scholarship committee by maintaining accurate records, managing applications, documentation, and spreadsheets of available funds and projected income and expenses. Create and manage scholarship payment documents.
• Prepare