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• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

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POSITION SPECIFICS​

The School of Electrical Engineering and Computer Science (EECS) is seeking an Administrative Assistant—Senior Support to support the Department Head in the Department of Electrical Engineering (EE) for numerous faculty processes, including hiring, promotion, and tenure. This position reports directly to the Administrative Coordinator of EECS.

While this administrative assistant's main responsibilities will lie within the Department of Electrical Engineering, this position is part of the administrative team that collectively supports The School of Electrical Engineering and Computer Science.

The Department Head Assistant will work both independently and collaboratively, utilizing organizational skills and a high level of professionalism and discretion, to complete this position's responsibilities, which include but are not limited to:

• Arrange travel for EE Department Head, maintain the EE Department Head’s calendar between leadership offices and departments, and maintain project schedules which require complex meeting coordination and preparation with leadership.

• Oversee and serve as the point of contact for the EE faculty promotion and tenure process, as well as work directly with the School of EECS Administrative Coordinator on preparation of all dossiers to ensure compliance with University guidelines.

• Manage EE committees, including arranging logistics for committee meetings and writing and distributing minutes and backup materials. In addition, coordinate the administrative support functions for the faculty search committee(s), including Workday Recruiting and oversight of permanent residency requirements.

• Coordinate itineraries for faculty candidates and organize search materials, as well as maintain EE Faculty Search Database and all related materials.

• Create, proof, and edit correspondence, including presentations, proposals, reports, and summaries. Review and check documents for completeness, accuracy, and conformance with applicable internal and university-level guidelines, regulations, and procedural requirements.

• Provide support to EE Department Head for Industrial and Professional Advisory Council (IPAC) activities and coordinate all Outstanding Engineering Alumni (OEA) activities, including assisting