Fleet & General Services Specialist

JOB SUMMARY: 

This role is responsible for supporting the General Services department with developing and maintaining the department’s budget, administering the company’s executive and pool vehicle programs, overseeing the vendor relationships.  

ESSENTIAL DUITES AND RESPONSIBILITIES: 

• Supports the Corporate Services department with various responsibilities. 

• Maintains the department budget, tracking monthly expenses and maintains fixed assets for the company executive and pool vehicles and pool.  

• Assists executive company vehicle program; communicating with the executive, obtaining pricing based on fleet pricing, submitting requisitions in Oracle to obtain purchase orders, completing all necessary paperwork to purchase vehicles, coordinating delivery, adding them to company insurance, reporting accidents to risk management, providing tax dept with annual mileage for taxable income and assisting other NA locations with purchasing vehicles.  

• Supports vendor relationships with the dealerships, auto repair centers, cafeteria, specialty coffee machine, coffee on campus, fitness center, company store, and company cell phones.  If service/maintenance is needed, coordinates with the appropriate vendor. 

• Responds timely to associates questions/issues and provides support as to what department that can assist them 

• Supports the planning and execution of associate events.

QUALIFICATIONS:

• 1+ years of experience in fleet management, administrative/general services, operations support or related field  

• Associate’s degree in business administration, logistics, or related field (Bachelor's degree preferred) 

• Experience in coordinating vehicle maintenance, compliance, and vendor relationships. 

• Experience working in budget management in a corporate setting   

• Skilled in managing documentation, contracts, and reporting for fleet and administrative operations 

SKILLS AND ABILITIES:

• Demonstrated problem solving skills 

• Strong communication and interpersonal skills for vendor and internal team coordination

• Demonstrated ability to foster and maintain relationships with an ability to work as part of a cross functional team

• Demonstrates a high level of accuracy, even under pressure

• Proficiency in Microsoft Office products such as Word, Excel and PowerPoint

Benefits Summary: 

• Medical, Dental, Vision, Prescription Drug plans  

• 401K with 4% company match 

• Vacation/PTO and 13 paid Holidays 

• Bonus Program  

• FSA/HSA and Dependent Care Program  

• Company provided Life, Disability, ADD and Business Travel Insurance 

• Various No Cost Wellness & Chronic Condition Management Programs 

• Various Optional Insurance programs such as legal, identity theft, critical illness,

• Tuition Reimbursement  

• Career Development and Ongoing Training  

• Employee Assistance Program  

• Employee Spotlight and Recognition Program  

• Volunteer opportunities  

• Onsite Fitness Center (vary by location) 

• Cafeteria and food markets (vary by location)  

• Onsite Health Clinic and Pharmacy (vary by location) 

This job is not eligible for relocation benefits. Any relocation costs would be the responsibility of the selected candidate. 

Annual Salary: $68,000 - $85,000