Associate Research & Grant Administrator

Overview

As we celebrate our Centennial year, we invite you to join us in shaping the next century of impact. Be a relentless force for a world of longer, healthier lives as we remain devoted to a future of health and hope for everyone, everywhere. At the American Heart Association, your contribution matters, and so does your career.

 

The American Heart Association has an excellent opportunity for an Associate Research and Grants Administrator in our National Center office located in Dallas, TX .

 

The Associate Research and Grants Administrator will serve as manager for the Association's foundational research awards for specific programs and regions.  Handling the administrative process and day-to-day management services for investigators and their institutional grants and fiscal officers. You would conduct compliance reviews for assigned projects and assist customers in understanding and interpreting the Association's policies and procedures for awards management.

 

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

 

#TheAHALife is our company culture, our way of life, reflecting our diversity, equity & inclusion, our focus on work-life harmonization and our Guiding Values. Discover why you will Be Seen. Be Heard. Be Valued™ at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X (formerly Twitter), and at heart.jobs.

Responsibilities

Responsibilities Awards Management:

• Reviews and approves award agreements (contracts and subcontracts) for funded projects, including awards for special research initiatives.
• Manages awards for compliance with American Heart Association policies and procedures. Determines corrective process and action for awards that are not in compliance.
• Monitors on-time submissions and makes decisions related to any requested exceptions or change requests.
• Manages award budgets (ranging from $30-$400K) to determine they meet AHA budgetary allowances and stated requirements. Reviews and approves annual financial reports for compliance with policies.
• Provides information and consultation to all customer groups (awardees, institutional personnel, and sponsors)
• Works closely with principal investigators, grants officers and fiscal officers at the funded institutions to ensure successful reporting, communications, and outcomes.

Add Special Projects:

• Serve as backup to Research and Grants Administration senior manager, generating and analyzing reconciliation reports for finance staff and managing multi-million dollar quarterly payment process.
• Data quality reviews to evaluate the accuracy of information specifically for transferring and terminating awards.
• Participate in annual institution selection and audit process.
• Assist management with special projects as needed/assigned.

Want to help get your resume to the top? Take a look at the experience we require:

Qualifications

• Bachelor’s degree required.
• Minimum two (2) years of related or account management work experience required.
• Ability to interpret and communicate information accurately and effectively to diverse audiences.
• Ability to use databases to execute queries for information.
• Strong organizational skills.
• Logical thinking and problem-solving skills.

Here are some of the preferred skills we are looking for:

• Experience managing application, notification and awards processes preferred.
• Experience in research administration with a funding organization.
• Experience / proficiency with electronic research administration system.
• Experience working with volunteers, particularly science volunteers.

 

Compensation & Benefits

The American Heart Association invests in its people. Here are the main components of our total rewards package.  Visit Rewards & Benefits to see more details.

 

• Compensation – Our goal is to ensure you have a competitive base salary.  That’s why we regularly review the market value of jobs and make adjustments, as needed.
• Performance and Recognition – You are rewarded for achieving success by merit increases and incentive programs, based on the type of position. 
• Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, alon