Sr Accountant

Position Summary:

We are seeking an experienced and detail-oriented Fixed Assets Accountant to join our Finance team. This role will act as the Subject Matter Expert (SME) for global fixed asset accounting and is responsible for maintaining accurate and timely records of the company’s fixed assets across multiple systems. The ideal candidate will have a strong accounting background with in-depth knowledge of capital expenditures, asset management, and month-end close processes.

 

Essential Job Duties and Responsibilities:

• Work with multiple accounting systems while demonstrating an understanding of the interrelationships of the data.
• Lead financial auditing activities; collaborate with internal audit, external and 3rd party auditors; ensure audit closure and follow-up activities are completed.
• Balance and prepare intercompany activity reporting with Vallen domestic and foreign affiliate companies as well as for Sonepar.
• Oversee Vallen's customer management fee process; prepare, set-up, and roll out contractual management fees for Integrated Supply branches; ensure billing and collection contract compliance.
• Act as a liaison to 3rd party vendors for service reconciliation and payment.
• Prepare balance sheet review and presentation for Executive leadership, FP&A, 3rd party auditors, and other relevant parties.
• Perform the largest and most complex financial reconciliations reconciliation activities to ensure accuracy of the general ledger; ensure accurate and timely review of reconciliation variances.
• Document business transactions and prepare monthly journal entries; support the month-end close process.
• Perform monthly analysis on transactions.
• Prepare ad-hoc financial analysis and reports in response to field and management inquiries.
• Identify, analyze, and address fluctuation variances in assigned accounts and/or assigned business segments.
• Review deposits for proper recognition.
• Record and monitor fixed assets.
• Manage financial accounting for growth and co-op rebate programs. Prepare proper forecasting and reporting.
• Oversee the customer rebate programs for proper distribution of funds, accruals and reporting.
• Review activity reports at the corporate level for potential issues that impact balances or have incorrect P&L impact.
• Review extremely large activities, both positive and negative for accuracy.
• Assisting in the improvement in internal controls.
• Manage foreign currency exchange.
• Manage lease and capital expenditures including but not limited to vending leases.
• Coach less experienced accounting staff and assist with problem resolution.
• Perform other duties and manage projects as assigned.

Qualifications

Key Responsibilities:

• Act as the Subject Matter Expert (SME) for global fixed asset accounting, providing guidance and oversight on fixed asset processes and policies.
• Record fixed asset additions and retirements in the fixed asset system (Sage).
• Complete the consolidated monthly fixed asset roll forward, capital additions schedules, and prepare reports for the monthly financial reporting package.
• Review Repair and Maintenance (R&M) expenses monthly and prepare a detailed written R&M expense analysis.
• Support month-end and year-end close, including preparation of journal entries, account reconciliations, and variance analysis.
• Prepare month-end Fixed Asset reconciliations and other supporting documentation.
• Collect and compile the necessary information to support property tax return preparation for company assets, ensuring timely and compliant filings with local, state, and federal authorities.
• Ensure compliance with internal controls, accounting policies, and procedures.
• Support external audits by providing necessary schedules and documentation.
• Assist in month-end close general accounting journal entries and reconciliations. 
• Collaborate with management on ad hoc projects and tasks as needed.
• Other duties assigned to by manager.

Job Qualifications:

• Bachelor’s degree in Accounting, Finance, or a related field.
• Minimum 5 years of accounting experience, with a strong focus on fixed assets and CAPEX.
• Sage Fixed Asset system experience is required.
• Strong understanding of GAAP and month-end close procedures.
• Advanced Microsoft Excel skills, including proficiency in pivot tables, VLOOKUPs/XLOOKUPs, and data analysis.
• Highly detail-oriented with strong analytical and problem-solving skills.
• Excellent organizational and communication skills.

Preferred