Administrative Assistant III - Accounting
In-N-Out BurgerAbout the role
Description & Requirements
Come join our family at In-N-Out Burger!
The In-N-Out Burger Accounting team has an excellent opportunity for a full-time Administrative Assistant III based in the Irvine, CA* office. This position will report to the Director of Accounting & Controller and will be responsible for supporting the administrative needs of the department, including direct support of the department Director.
*This position is full-time, in-office only*
General Responsibilities
* Handle administrative tasks and projects for the Director of Accounting, including scheduling meetings, answering phones, handling requests, and managing correspondence.
* Perform invoice reviews and create budget reviews.
* Prepare PowerPoint presentations and department newsletters using software tools such as Adobe, or Word.
* Coordinate department special events such as lunches, parties, and team outings.
* Organize meetings and events through event planning skills, handling logistics and follow-up activities.
* Manage expenses and receipts using Concur.
* Coordinate “front desk” activities, ensuring a welcoming environment for visitors and Associates.
* Assist with other Ad-hoc responsibilities.
* Strive to develop strong working relationships with many Associates throughout the company.
Work Schedule + Benefits
* Full-time position, Non-Exempt
* Pay Range is $33.29 - $38.29 per hour. This represents the expected pay range for this job requisition. Ultimately, in determining your pay, we'll consider your experience and other job-related factors.
* Office Hours in Irvine, CA: Monday-Friday, 8:00 am-5:00 pm
* Department needs may call for occasional overtime
* Excellent Benefits, to include Medical, Dental, Vision, Life Insurance, FSA’s, 401(k)/Profit Sharing Plan, Adoption Assistance, Education Reimbursement, Supplemental Health Plans and Pet Insurance
Qualifications
* 4+ years of experience in an administrative role, required
* Exceptional organizational and time-management skills with the ability to prioritize deliverables
* Excellent written and verbal communication skills; ability to interact professionally with all levels of management
* Meticulous attention to detail and ability to perform tasks with accuracy and efficiency
* Highly adaptable with excellent follow-through skills
* Proven ability to work on multiple projects simultaneously while remaining organized and efficient
* Highly motivated self-starter
* Desire to learn continually and willingness to try new approaches to administration
* Excellent knowledge of Microsoft office software, including Excel, Outlook, PowerPoint, and Word, required. Experience with Asana, Adobe, and Microsoft Teams, preferred.
* Previous experience preparing budget reviews, variance analyses, performing invoice reviews, and creating Concur expense reports, highly preferred.<
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