Accounting Manager, Council for the Homeless

Description

The position of Accounting Manager serves as a member of the CFTH Finance Team and is responsible for carrying out all grant billing and general ledger activities in a timely and accurate manner, using the capabilities of modern cloud-based accounting and information systems.  The Accounting Manager provides assistance to the Chief Financial Officer (CFO) for financial statement preparation, responding to financial audits, monitoring reviews, budgeting and other financial tasks. The Accounting Manager will work with the CFO and AP/AR Specialist to ensure that grant expenditures are appropriately monitored to avoid over or under expenditure and meet the funders’ fiscal/billing guidelines and contractual requirements. The Accounting Manager provides support in carrying out accounts payable and accounts receivable functions as needed. All work will be conducted within the agency’s commitment to advancing racial and gender equity and inclusion.

SUPERVISION RECEIVED AND EXERCISED

Receives directions from Council for the Homeless, Chief Finance Director.

ESSENTIAL FUNCTIONS

GENERAL ACCOUNTING

• With the CFO, provide system administrator level support of Sage Intacct, including the chart of accounts, dimensions, grant      contract invoicing, and reporting.
• Follow accounting calendar related to month end cut-off and complete transactions to ensure timely contract billing and financial statement preparation.
• Administer property management functions of our owner-occupied commercial building, including monthly rent billing &      collection for two tenants, administration of common area maintenance agreements under lease agreements, fixed asset schedules, and property financing. Understand the impact of provisions related to the financing including accounting for CDBG program income, property tax exemption and unrelated business income tax.
• Track donor restricted fund balances.
• Assist in preparing for annual Single Audit, including maintaining the SEFA. Anticipate auditors’ requests and follow-up questions.
• Assist in preparing annual agency budgets and grant budgets.
• Collaborate with finance team and leadership to manage grant finances and reporting to funders to ensure best practices and transparency.
• Assist in preparing cost allocation plans and incorporating allocations in daily, monthly accounting processes.

ACCOUNTS PAYABLE & ACCOUNTS RECEIVABLE

• Continuously improve and optimize AP process using the accounting tools available for data entry and payment, such as data imports, bank feeds, OCR capabilities available within Sage Intacct and on banking platforms
• Provide staff training in coding and other processes as needed.
• Provide support in carrying out accounts payable and accounts receivable functions as needed.

CONTRACTS & BILLING

• Prepare and submit invoices for grant funds according to grantor requirements and deadlines.
• Review grant agreements and budgets to ensure accuracy in invoicing.
• Maintain detailed records of grant expenditures and revenue, tracking variances and reconciling discrepancies as needed.
• Assist in the preparation of financial reports related to grant funding, including budget versus actual analysis and forecasting.
• Participate in audits and grant compliance reviews as necessary, providing documentation and support as requested.
• Timely and effective communication with grantors and sub-grantees regarding grant agreements.
• Ensure contracts and agreements align with regulatory and project-specific requirements. Identify potential risks and help resolve related issues.

CASH MANAGEMENT

• Record investment transactions, including allocating to donor restricted accounts as required under donor agreements
• Prepare monthly and quarterly reports of investments
• Record payments and deposits on a timely basis

KNOWLEDGE OF

• Operations, services, and activities of a cloud-based accounting system, specifically Sage IntAcct.
• Principles and practices of nonprofit accounting. 
• Generally Accepted Accounting Principles. 
• Familiarity with compliance and regulatory requirements of various sources. 
• Principles and practices of financial contract administration. 
• Methods and techniques of maintaining internal control systems. 
• Principles and practices of asset and inventory management. 
• Methods and techniques of preparing financial reports and statements. 
• Principles and practices of financial record keeping and reporting. 
• Modern office procedures, methods and equipment including computers and supporting word processing and spreadsheet applications. 
• Pertinent Federal, State and local codes, law