Executive Assistant

About Us

We are a global climate technologies company engineered for sustainability. We create sustainable and efficient residential, commercial and industrial spaces through HVACR technologies. We protect temperature-sensitive goods throughout the cold chain. And we bring comfort to people globally. Best-in-class engineering, design and manufacturing combined with category-leading brands in compression, controls, software and monitoring solutions result in next-generation climate technology that is built for the needs of the world ahead.  

Whether you are a professional looking for a career change, an undergraduate student exploring your first opportunity, or recent graduate with an advanced degree, we have opportunities that will allow you to innovate, be challenged and make an impact. Join our team and start your journey today! 

AS AN EXECUTIVE ASSISTANT, YOU WILL:

• Manage sensitive matters with a high level of confidentiality and discretion 
• Sustain a daily calendar of meetings and events; Organize complex calendars and schedules; resolving any scheduling issues
• Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.
• Arrange travel and accommodations for executives. Prepare expense reports.
• Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
• Excellent communication and time management skills; proven ability to meet deadlines.
• Ability to effectively interact with the direct reports of the CEO and with the executive level of customer organizations
• Ability to function well in a high-paced environment; performs additional duties as assigned by executives.
• Ability to document meeting actions and follow-up accordingly
• Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with
• Ability to help coordinate off-site meetings as needed
• Be responsive to emails/texts/phone calls, with contact outside normal business hours

REQUIRED EDUCATION, EXPERIENCE, & SKILLS:

• Associate's degree and at least 7 years of administrative experience with executive leadership at a publicly traded compan, or equivalent combination of education and experience
• Intermediate to expert knowledge and use of Microsoft Word, Outlook, Teams, PowerPoint, Excel, and SharePoint
• Excellent skills using advanced communication equipment, specifically in conference rooms and for meetings
• Positive, can-do demeanor even in stressful situations
• Experience building relationships and partnering with executives
• Ability to handle confidential information with integrity and exercise discretion
• Strong attention to detail and accuracy, with a high level of discipline and timely follow through
• Strong problem-solving skills, with a bias toward action and enabling the team to execute efficiently and effectively
• Ability to work independently and function as part of a team in a dynamic, agile work environment
• Well-developed organizational, prioritization, multitasking and time management skills
• Strong, clear, and concise verbal and written communication skills and ability to interact with all levels of internal and external contacts with tact and professionalism 
• Ability to travel occasionally to provide on-site support at internal or customer events 
• Legal work authorization in the United States - Sponsorship will not be provided for this role

PREFERRED EDUCATION, EXPERIENCE, & SKILLS:

• Bachelor’s Degree
• 10 years of administrative experience with executive leadership
• Previous support of a CFO at a publicly traded company or prior support of a C-Suite executive with exposure to a Board of Directors
• Oracle experience
• Ability to create well-organized, visually pleasing, and creative PowerPoint presentations
• Experience organizing, facilitating, and executing large meetings or events with executive and senior customer stakeholders
• Ability to apply critical thought to business activities and develop recommendations

Schedule:

In this role, the general working hours range from 8 am to 5 pm CST to ensure optimal support for stakeholders but there can be flexibility with start and stop times. The position requires