Equipment Finance Group Executive Administrator

This role will support First Commonwealth Equipment Finance (FCEF) performing standard or advanced administrative duties, some of which may be of confidential nature.  The position requires considerable judgment and is typically performed under general supervision.  Direction received is limited, with most duties accomplished without specific direction.  Expectations to perform a variety of administrative tasks and provides support to the FCEF Executive and management team.

Essential Job Responsibilities__________________________________

1. Maintains calendar of meetings and appointments.  Coordinates video conferencing and organizing proper room set up as needed.  Prepares supporting information including names, contact information and any documentation required.

2. Greets and appropriately directs visitors.

3. Prepares management presentations using PowerPoint, Word and Excel as required.

4. Prepares written communication ensuring outgoing correspondence is professional, accurate and grammatically correct.  

5. Creates and maintains organizational charts, phone directories, holiday calendars and various other files, data and reporting.

6. Schedules travel arrangements including reservations and subsequent expense reporting. 

7. When requested, attends management meetings; prepares meeting minutes, gathers agenda items, prepares and distributes meeting materials as requested.  Coordinates and facilitates meeting locations and supplies as well as company events.

8. Prepares weekly, monthly, quarterly reports and presentations.  Retains and maintains documents that may be requested by Executive or Management teams.

9. Maintains office supplies and coordinates all facility needs.

10. Manages and tracks administrative projects for the FCEF team including onboarding new hires.

11. Submits and processes all office/business-related invoices for proper payment handling.

12. Performs a variety of administrative tasks and provides support to FCEF Executive and Management team.

13. Will work to help other teammates complete tasks or special projects as instructed by executive management.

Bona Fide Occupational Qualifications___________________________

1. High School Diploma or equivalent required; Associate’s Degree preferred.

2. Seven (7) years of related experience required.

3. Excellent verbal and written skills as well as analytical and problem-solving skills required.

4. Proficient in Microsoft Office and ability to quickly learn systems and software used by the organization. 

5. Ability to multi-task, prioritize and manage time efficiently.