Maintenance Authorization Coordinator

Using the Maintenance Management System for labor and parts standards, this position is responsible for reviewing all work completed and work exceptions to ensure charges are in accordance with the system guidelines and approve if appropriate. Will also review and approve all repairs and repair orders for work to be completed on trucks and towing equipment. Ensure all unassigned work has been approved and assigned to the appropriate provider within the territory. Identify maintenance issues (including tires, glass & windshield etc.) and work with the Maintenance Manager, Regional Maintenance Manager and the Manager of Budget Truck Maintenance to resolve any open items. Assist with maintaining the running cost of repairing the fleet and exercise good judgment in the authorization of repairs to optimize fleet utilization. 

What You’ll Do:   

• Makes certain all inbound calls for pre-approval of maintenance on fleet and towing equipment are addressed and responded to within the Company guidelines. Ensure all repairs are completed and processed within a timely manner and are within the Pre-Approval guidelines established by the Company. 

• Enter all work orders into the Maintenance Management System. Responsible for entering accurate data, efficiently and have the ability to retrieve processed data. Proof material entered and generate minor reports as required. 

• Respond to all incoming calls in a timely manner to ensure customer satisfaction through the investigation and resolution of issues or concerns regarding fleet maintenance issues. 

• Work with Estimated Return to Service reports to expedite the return of vehicles to rentable status and control vehicle downtime. 

• Control repairs of the fleet to ensure guidelines and repairs are cost-effective. Works with Maintenance Providers to ensure all national account vendor programs are being utilized. Negotiate pricing for parts and labor to meet the Maintenance Management System Standards. Communicate with the Field Maintenance personnel to validate exceptions to the Maintenance Management System guidelines. Makes recommendations on vendor changes in the Maintenance Management System. 

• Assists and supports the Field Maintenance Management team in building relationships with outside providers. 

• Coordinate fleet rotation with the District/Maintenance Management team to ensure units are available for preventive maintenance and necessary repairs. Gives support, when needed, in the preparation of salvage package/s for approval by region. Assist in the monitoring of trade and sale units according to Company program guidelines. Works with Maintenance Managers in the disposal of all obsolete inventory. 

• Perform other duties and special assignments as required. 

Perks You’ll Get: 

• Access to Medical, Dental, Vision, Life and Disability insurance 

• Eligible to