Executive Officer (Corporate) (356476)

We encourage applications from Indigenous Australians, people living with disability, people from diverse cultural and linguistic backgrounds, mature age workers and LGBTIQA+ people.

The Office of the Ombudsman and Health Complaints Commissioner supports reasonable adjustment requests in any stage of the assessment process to remove barriers and facilitate full participation in all aspects of employment for applicants with disability. If you have individual requirements that need to be accommodated in order to participate in an interview or recruitment activity, please inform the contact listed at the end of this vacancy.

We are a diverse and inclusive workplace and understand the importance of flexible working arrangements.  Talk to us about how this could work for you.

Hours per fortnight

Part Time (58.8 hours) 8 days per fortnight

Duties

1. Coordinate and facilitate the provision of high-level administrative support to the Ombudsman and Deputy Ombudsman, including management of correspondence, minute taking, meeting, travel and function arrangements, liaison with other agencies and first point of contact for the Ombudsman and Deputy Ombudsman.
2. Manage the Office websites, including the editing of web-based content, leading and project managing web development projects and ensuring accessibility standards are met.
3. Assist in the production of management reports, including managing the collation and distribution of documents relating to monthly management meetings, the production of agendas and minutes, etc.
4. Coordinate and assist in the preparation and production of annual reports, promotional material and other publications.
5. Provide support to the Business Manager in executing operational and administrative projects across the Office.
6. Assist in the archiving and destruction of records in compliance with legislative and office requirements.
7. Provide back-up assistance for reception staff, taking enquiries and complaints from the general public, as required.

Pre-employment Checks

The Head of State Service has determined that the person nominated for this vacancy is to satisfy a pre-employment check before taking up the appointment, promotion or transfer.

The following checks are to be conducted:

1. Pre-employment checks

• Arson and fire setting
• Violent crimes and crimes against the person
• Sex-related offences
• Drug and alcohol related offences
• Crimes involving dishonesty
• Crimes involving deception
• Making false declarations
• Malicious damage and destruction to property
• Serious traffic offences
• Crimes against public order or relating to the Administration of Law and Justice
• Crimes against Executive or the Legislative Power
• Crimes involving Conspiracy

2. Disciplinary action in previous employment.

3. Identification check.

Desirable Requirements

• A relevant tertiary qualification
• A current driver’s licence
• Current Tasmanian Working with Vulnerable People Registration (Registration Status - Employment).

Download the Statement of Duties and any Associated Documents

 Statement of Duties - Corporate - Executive Officer - 356476 (2).docx

 Statement of Duties - Corporate - Executive Officer - 356476 (2).pdf

 Information for Applicants (DOJ) Short Form Application.docx

 Information for Applicants (DOJ) Short Form Application.pdf

 FAQs Short Form Application.docx