Sr. Associate - Talent Operations

Company Description

Publicis Groupe [Euronext Paris FR0000130577, CAC 40] is a global leader in communication. The Groupe is positioned at every step of the value chain, from consulting to execution, combining marketing transformation and digital business transformation. Publicis Groupe is a privileged partner in its clients’ transformation to enhance personalization at scale. The Groupe relies on ten expertise concentrated within four main activities: Communication, Media, Data and Technology. Through a unified and fluid organization, its clients have a facilitated access to all its expertise in every market. Present in over 100 countries, Publicis Groupe employs around 85,000 professionals.

Job Description

The Senior Associate - Talent Operations is responsible for supporting the day-to-day operations of the Talent team within the Publicis Groupe’s Digital Experience pillar. This role reports into the Director – Talent Operations and will operate both independently and collaboratively to develop and improve processes and procedures, manage and report data contained with the HRIS/ATS, guide and counsel employees regarding compliance and adherence to process, and troubleshoot and resolve various issues related to TA processes, procedures, and systems.

PLEASE NOTE: Candidates local to the Chicago metro area are strongly preferred and some onsite work will be required.

Responsibilities:

• Accountable for deliverables within project workstreams, independently managing deliverables while meeting specified deadlines.
• Partner with Talent Operations leaders to establish new functionalities across the pillar, including auditing, documenting, and standardizing processes across agencies.
• Create, maintain, and distribute daily, weekly, monthly, and quarterly pillar reporting, as needed and validated by leadership.
• Participate in regular “all-hands” calls to create a sense of community, communicate performance status, and address questions.
• Evaluate requests and partner closely with recruiters and leaders to initiate, negotiate and close new partnerships with external staffing agencies, when approved.
• Participate in monthly USMS Talent Acquisition and Compliance meetings, disseminate relevant information to Talent leads, Resource Management and Talent Acquisition teams.
• Present and support Talent Acquisition-related compliance updates to the Talent Acquisition and Resource Management communities, including, but not limited to: Pay Transparency, data entry and updates in HRIS/ATS, NDAs, referral process, and FLSA status questions.
• Own management of data integrity audits with Agency HR and Resource Management related to employees’ FLSA and commutable status.
• Provide compliance training and lead “office hours” to new and existing members of Resource Management and Talent Acquisition to streamline tools, policies, and operations.
• Work closely with Talent Operations and Resource Management to support the proper engagement of internal and external temporary/freelance workers (internal & external) including the definition, evolution, and improvement of related process.
• Oversee internal checks and balances process of pillar temporary workforce engagement to ensure compliance with internal policy and minimize risk.

Qualifications

• 3+ years of prior experience working within or alongside the talent acquisition function, preferably with a focus on operations or project management.
• Very strong Excel, data management, and reporting skills, including the ability to use pivot tables and V/H/XLOOKUPs to build dashboards.
• Experience building, maintaining, and presenting project documentation including trackers, spreadsheets, plans, roadmaps, etc.
• Highly collaborative but also comfortable working autonomously and independently to own and resolve problems as they arise.
• Outstanding communication and interpersonal skills with an ability to effectively and efficiently organize and convey complex information.
• Tactful, thoughtful, and consultative; comfortable having challenging conversations with peers and managers to troubleshoot, work through, and resolve issues regarding process, systems, compliance, etc.
• Comfortable leading virtual trainings, team calls, and meetings.
• A natural problem solver with strong critical thinking skills.
• Outstanding organizational skills and attention to detail with an ability to balance competing priorities.
• Proactive, adaptable, and flexible with a strong work ethic
• Comfortable partnering with internal and external legal, HR, and compliance teams to support contract negotiations, process/procedure improvements and updates, and other changes as needed.

Additional Information

The Power of One starts with our people!  To do powerful things