Project Administration

Description

Project Administrator will work directly with Operations to assist in the planning and scheduling of pavement maintenance projects. This position will do the following:

• Create and edit project documents including maps, community notices, DocuSign agreements, change orders, and work orders.
• Oversees the creation of maps and distribution of notices for street closures for assigned projects.
• Communicates with the residents, city officials, HOA’s, and other clients affected by street closures to resolve any issues or concerns.
• Assign crew members to the project work orders.
• Develop working relationship with customers by phone call and/or email.
• Complete assigned Projects.
• Assist with overflow of incoming phone calls.
• Reviews Sales documents for accuracy and communicates with the sales team to make revisions. 
• Any other duties assigned by the Operations Director.

Requirements

• High school diploma or equivalent; additional education in business, administration, or a related field is preferred.
• Strong attention to detail and the ability to spot errors or inconsistencies in documents.
• Excellent communication skills, both written and verbal, to effectively interact with the sales team.
• Ability to work in a fast-paced environment while maintaining accuracy and efficiency.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.) or similar software.
• Previous experience in a similar role or within an administrative environment is a plus.