HEALTH INFORMATION COORDINATOR II

*This position comes with a $2,500 Sign on Bonus for qualified candidates!

Job Summary:
Maintaining accurate and timely medical records while ensuring patient privacy and compliance with regulations.

Essential Job Functions:

General Duties:

•  Maintains the privacy and confidentiality of patient health information (PHI) according to HIPAA regulations and organizational policies.
• Follows all regulatory and legal requirements related to patient health information.
• Operates computer systems to process, store, and retrieve health information within the Electronic Health Record (EHR).
• Ensures all records are properly identified and signed before scanning and attaching to the EHR.
• Provides health information record information as required by regulations and policies.
• Assists management with projects and audits as needed.
• Monitors HIPAA compliance and reports breaches to the Privacy Official
• Completes other job assignments as directed.

Coordinator II Responsibilities:

• Audits health information records for completion upon admission.
• Places dictated and written reports in the EHR.
• Processes incoming mail related to health information records.
• Maintains systems for tracking physician orders, recertification documentation, and facility/provider web access.
• Processes routine workflows like processing new hospice orders, resubmitting faxes, verifying documents, and sending updates to facilities.
• Processes basic coordination notes like demographic changes, new facility/physician requests, and medical record transfers.
• Performs administrative tasks like running reports, following up on faxes, and processing unsigned orders.
• Reviews medical record information to identify basic codes for patient accounts.
• Maintains a systematic health information record filing system.
• Makes the chart retrieval system available and monitors it regularly.
• Maintains a list of approved medical abbreviations.
• Ensure an adequate number of forms are available at each site.
• Analyzes complex medical record information for assigning accurate codes.
• Maintains and updates the physician database, verifying and tracking licenses.
• Tracks and sends physician authentication letters.
• Manages health information record retention schedules and ensures proper storage and destruction of records.
• Processes and tracks requests for health information from law firms, insurance companies, and government agencies.
• Compiles information to assist in analyzing audits.

Core Values:
Integrity:
We are honest, hardworking, fiscally responsible professionals driven solely by the well being of our patients, their
loved ones, and the communities we serve.

Innovation:
We embrace change and are always looking at creative ways to solve problems and serve new populations.

Education:
We believe it is important not only to serve the community but to educate community members about our services and
the role we can play at the end of life.

Collaboration:
We know we cannot achieve everything we want without working hand-in-hand with each other, with our healthcare
partners, and with the community.

Celebration:
We believe in the importance of celebrating life and relationships.

Education/Experience:
Minimum Education:

• Associate degree required in Health Information Management, Health Administration, or a related field. 

Preferred Experience:

• Two or more years of experience in medical records, coding, or a related healthcare function.
• Knowledge and application of ICD-10 coding.
• Strong medical terminology comprehension

Certificates, Licenses, Registrations:
Registered Health Information Administrator (RHIA) or Registered Health Information Technician (RHIT) from the American Health Information Management Association (AHIMA) required.

Language Skills: Communication skills of reading, writing, and speaking in English.

Math Skills: Math skills including addition, subtraction, multiplication, division, and percentages/fractions.

Physical Demands: The primary duties are performed seated