Property Administrative Assistant

Recruiting Opportunity Closes: 02.18.2025

Hourly Wage: $22.50

Hours Per Week: 40

Status:  Full-time, Non-exempt

Number of Positions: 1

Department:  Property

Position Title:  Administrative Assistant

 

The Salvation Army Mission Statement:

The Salvation Army, an international movement, is an evangelical part of the universal Christian Church.  Its message is based on the Bible.  Its ministry is motivated by the love of God.  Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

Application Instructions:

Complete the online job application, upload a resume.

To apply online go to: Property Administrative Assistant

To apply in person go to 8495 SE Monterey Ave., Happy Valley, OR 97086.  Bring a resume and complete the job application provided to you. Incomplete applications will not be accepted.

Questions, contact Amy Hughes at amy.hughes@usw.salvationarmy.org or call (503) 794-3289.  Ms. Hughes is the sole point of contact for questions regarding this position.

Recruiting Accommodation Statement:

To obtain assistance with accommodations related to the American’s with Disabilities Act (ADA) concerning your application process, please contact 1-888-887-6528 or email thq.reporting.line@usw.salvationarmy.org, attention Eric Hansen or Sheila Jordan.

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Education and Work Experience:  

Education required:  High school diploma or GED.

Education preferred:  Associates Degree with coursework in business administration/office procedures. 

Experience required:  1 - 2 years’ administrative/secretarial experience in a business office.

Experience preferred:  3 years’ administrative experience in a business office.

Scope of Position: 

The Administrative Assistant assists the Cascade Division Property Department in handling matters pertaining to the daily administration of the department.  This includes office functions associated with communications, department processes, file management, and document retention.

Purpose of the Position:

The purpose of the position is to assist Cascade Division Property Department in the execution of its duties.  The Administrative Assistant’s job is to perform tasks and projects to allow the Divisional Property Director and the Divisional Property Coordinator to focus on their priorities.

Knowledge, Skills, and Abilities:

Knowledge required:  use a computer effectively and efficiently in the working environment; use standard office machines (e.g., PC, keyboard, copier); use standard office practices and procedures; read, write, and speak the English language to express ideas and communicate effectively. 

Skill required:  type 40 wpm with minimal error; perform data entry using database program; use Microsoft software (primarily Outlook, Word and Excel; occasionally Publisher and PowerPoint) to correctly create basic documents (notes, memos, emails) and reports; Adobe Acrobat Pro, use basic math (add, subtract, multiply, divide); establish effective working relationships; attention to detail, and operate a motor vehicle.

Ability required:  Interact with individuals using generally accepted business behaviors and standards.  Use interpersonal skills to deal effectively with others in favorable and unfavorable situations. Train, plan, and direct the work of others (on a temporary basis).  Organize, prioritize, and plan one’s own work.  Multitask, i.e., change work focus or respond to change of conditions and interruptions in workflow.  Learn new systems and procedures.  Problem solve, i.e., the ability to identify problems and find effective solutions.

Licenses and Certifications:  None.

Supervision Exercised:  None.

Essential Duties and Responsibilities:

Clerical and Office Support

Receive correspondence via USPS or email for the Property Department.  Date stamp correspondence  when received, highlight important information and prepare file folders.

Distribute and/or file all correspondence and documents.

Establish, develop, maintain, and update paper an