Senior Project Coordinator

Senior Project Coordinator

Position Summary:

• Work Schedule: Monday-Friday, core hours 8am-5:00pm
• 100% on-site (San Diego)

Catalent, Inc. is a leading global Contract Development and Manufacturing Organization (CDMO), and Our purpose-built San Diego location provides comprehensive clinical supply services including clinical supply management, primary and secondary packaging, complex labeling services, clinical storage, distribution, and clinical returns and destruction, and will also include stability chambers. Located less than a mile from Catalent’s West Coast early-phase oral drug product development center of excellence, customers choosing this convenient Catalent location can now enjoy a fully integrated development, clinical supply manufacturing and distribution solution.

Catalent Pharma Solutions in San Diego, CA is hiring a Senior Project Coordinator. The Senior Project Coordinator will support the Project Management teams in the successful delivery of assigned projects, including providing out-of-office coverage and managing simple projects under guidance. Serves as both a Catalent and client advocate, communicates effectively with clients through multiple channels, and promotes continuous improvement. Demonstrates professionalism, customer service excellence, and sound independent judgment when working with internal and external stakeholders.

The Role:

• Under own direction for assigned projects or in support of PM team coordinate projects from award stage to completion ensuring correct planning timelines are generated, monitored and tracked to ensure successful adherence and completion
• Attend and produce minutes and actions for internal and client meetings/teleconferences/client visits and Audits to support own assigned projects or PM team and understand full scope requirements to generate all required project documentation
• Receive, monitor and manage client supplied label text/Randomizations, drug, components and materials and ensure delivery to internal functions as required. Generate required documentation and liaise with depot group for 3rd party depot set up. Manage inventory reporting and monitor and track client inventory in line with project requirements
• Set up clients on Fusion suite as required, provide ongoing support for client use and password management
• Set up returns phase of projects, generate, manage and monitor KDR’s (Keep, Destroy, Return report) and destruction process ensuring invoicing completed
• Investigate and propose solutions for disputed invoices and effectively manage invoice queries to ensure timely resolution and payment
• When acting as part of a PM team, provide information to Project Manager on specific project requirements and deputize in Project Manager’s absence
• Will become proficient with JD Edwards and will perform all project set up entries and tracking as needed for all projects assigned as support or lead, and will also be responsible for marking financial milestones under the guidance of PM. Will become proficient in Workfront and compliant with all delegated tasks
• All other duties as assigned

The Candidate:

• Bachelor’s degree with a minimum of 1 year of related experience required.
• Related experience includes customer or client-facing roles and business-related project oversight; experience in clinical supply, distribution, packaging, or warehousing is preferred.
• Project Management certification (e.g., PMP, CAPM) preferred.
• Physical Requirements: Individual needs to be accessible to lab and office staff and able to use required office equipment. Specific vision requirements include reading of written documents and use of computer monitor screen frequently

The anticipated hourly rate for this position in California is $35.57 to $38.46. The final hourly rate offered to a successful candidate may vary, and will be dependent on several factors that may include but are not limited to: the type and length of experience within the job, type and length of experience within the industry, skillset, education, business needs, etc.  Catalent is a multi-state employer, and this salary range may not reflect positions that work in other states.

Why you should join Catalent:

• Awesome employee activities: Movie Day, Monthly Birthday Celebrations, Friday Bagel Breakfast, On-site Fitness Center with machines, on-site yoga and HIIT classes, Sponsored Sports Teams, and several other company-sponsored events that encourages positive employee comradery, which contributes to effectively building positive employee relationships, overall creating a positive work environment.
• Environmentally friendly green initiatives with on-site pra