Assistant Project Manager, CPD

Department

Facilities CPD Project Management 1

About the Department

Facilities Services supports the mission of the University of Chicago through efforts to maintain and enhance the University campus and environment and provide superior client service to our community including faculty, students, staff, neighbors and visitors.

Job Summary

As a member of the Facilities Services Capital Project Delivery Unit (CPD), the Assistant Project Manager (APM), will be assigned by the Executive Director for Capital Project Delivery to support specific capital project(s) under the direction of and reporting to a Director within CPD.  The APM will provide support on all project-related activities and processes and will take an active role in the documentation of project requirements and communications with project stakeholders. The APM will be assigned to and will assist the project management team in achieving schedule and budgetary goals of their assigned project(s).

Responsibilities

• Participate in oversight of budgeting, scheduling, design, and construction activities under the supervision of the project management team

• Develop and coordinate administrative support functions to insure the     timely and accurate flow of information to project constituencies, including meeting scheduling and coordination, prepare and distribute meeting minutes, assist with preparation of presentations, maintain issues tracking system and reporting mechanism, maintain project filing and document distribution mechanism, support procurement process including invoicing and change order activity

• Maintain documentation of project communications with key University stakeholders, Facilities Services constituencies, architect/engineer and other consultants, and contractors.

• Assist in leading activities including design management and quality control, oversight of cost estimating and construction planning.

• Assist in solicitation and evaluation of proposals for design, construction management, and other consulting services.

• Monitor schedule and financial performance of contractors, consultants, and other vendors.

• Ensure that University standards and the project's design objectives are met by assisting in review of design documents for clarity and completeness. The APM will be expected to be familiar with and apply all applicable University of Chicago procedures and processes for project management, procurement, and financial management.

• Help to ensure that project objectives are met by encouraging strong user group involvement, ensuring communication with project stakeholders, promoting effective management of external design and construction firms and monitoring projects for adherence to schedule and budget.

• Manages the design and construction of projects that are small or moderate in scope in terms of cost, space and complexity. Projects are of general institutional use and do not require specialized systems, processes, or construction systems. May work under the direction of a senior-level project management specialists on larger, complex projects.

• Develops a commissioning and turnover plan, including managing a punch list, submitting warranties/guarantees, providing systems training, ensuring certificate of occupancy and approving final contractor pay applications.

• Project manages the design and construction of projects that are small or moderate in scope in terms of cost, space and complexity. Projects are of general institutional use and do not require specialized systems, processes, or construction systems. May work under the direction of a senior-level project management specialists on larger, complex projects.

• Performs other related work as needed.  

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Certifications:

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Preferred Qualifications

Education:

• Bachelor’s degree in engineering, architecture, construction management, project management or related field.

Experience:

• Three years of experience in project design, construction management or similar.

• Previous experience with preparation of construction budgets and schedules.

• Previous experience of working on projects or within a project team; documenting process, procedures and/or requirements.

Technical Knowledge or Skills: