Executive Administrative Assistant - Ames National Laboratory

Position Title:

Executive Administrative Assistant - Ames National Laboratory

Job Group:

Professional & Scientific

Required Minimum Qualifications:

Bachelor’s degree and 3 years of related experience

Preferred Qualifications:

Experience with Ames National Laboratory (DOE) and ISU administrative policies and procedures.
Experience in a complex setting providing administrative support to a senior administrator
Experience planning and scheduling complex travel arrangements.
Experience that demonstrates excellent computer skills
Experience drafting and editing professional communications on behalf of organizational leadership
Experience with coordinating logistics for events and meetings

Job Description:

Do you want to be a part of a National Laboratory that conducts world-renowned research? Would you enjoy working on a beautiful university campus? Can you imagine yourself in a mid-sized location that regularly ranks as one of the U.S. Best Places to Live? If you answered yes to any of these questions, you should consider a career with Ames National Laboratory!

Ames Laboratory is a U.S. Department of Energy federally contracted National Laboratory located in Ames, Iowa, on the campus of Iowa State University. We are dedicated to translating foundational science through applied research to create technological innovations. We create materials, inspire minds to solve problems, and address some of the most challenging issues facing our world today. We live our core values of creativity, collaboration, and community, and promote shared ownership in support of the Laboratory’s collective success.

Ames National Laboratory is seeking applicants for an Executive Administrative Assistant within the Director’s Office. This position will be responsible for performing proactive, professional-level support for the Ames Laboratory Director and Laboratory Executive Council. Responsibilities include drafting, editing, and sending communications on behalf of the Director, communicating with DOE, ISU, and National Laboratory Directors’ Council, supporting high-level visits, coordinating schedules and meetings, maintaining records for the DOE contract and space management, planning lab-wide events, and administrative and travel support for the Director and Chief Operations Officer.

The successful candidate will be organized, detail-oriented, and proactive to ensure necessary concurrence and timely completion under deadlines. This position requires excellent communication skills, both written and oral, and the ability to handle high-level communications with necessary tact, professionalism, and sensitivity to confidentiality. The incumbent will possess the ability to effectively and professionally work with faculty, staff, students, and external stakeholders within a team environment and work independently as needed for responsibilities. The ability to multi-task and meet deadlines is critical for success in this position.

Candidates must be legally authorized to work in the U.S. on an on-going basis without sponsorship.

Appointment Type:

Regular

Number of Months Employed Per Year:

12 Month Work Period

Time Type:

Full time

Pay Grade:

PS808

Application Instructions:

To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following:

1) Resume/Curriculum Vitae
2) Letter of Application/Cover Letter

3) List of Professional References

If you have questions regarding this application process, please email employment@iastate.edu or call 515-294-4800 or Toll Free: 1-877-477-7485.

Why Choose ISU?

Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental; as well as:
• Retirement benefits including defined benefit and defined contribution plans
• Generous vacation, holiday and sick time and leave plans
• Onsite childcare (Ames, Iowa)
• Life insurance and long-term disability
• Flexible Spending Accounts
• Various voluntary benefits and discounts
• Employee Assistance Program
• Wellbeing program
• Iowa State offers WorkFlex options for some positions. WorkFlex offers flexibility on when, where, and how you do your work. For more information, please speak with the Hiring Manager.

Original Posting Date:

April 14, 2025

Posting Close Date:

May 11, 2025

Job Requisiti