Receiving Coordinator

A Day In The Life

• Planning, Scheduling, & Unloading Deliveries: Ensuring safe unloading practices are being used by assigned unloading personnel.  During receipt of load contents, verifying & inspecting packaging/product condition and accuracy from load paperwork and report any issues or inaccuracies found.  Prepare shipment documentation for inbound/outbound shipments and verify appropriate signatures/dates from carrier agents.
• Verifying shipment accuracy: Comparing packing slips and invoices to purchase orders to ensure the correct quantity and items are received by collaborating with respected material buyers. 
• Inspecting goods: Examining deliveries for damage or defects during the receiving process.  Conduct inspections of trailers and contents to ensure compliance with safety and loading standards.  CTPAT compliance followed.
• Inventory management: Updating inventory records with details of received items in SAP and updating spreadsheets.  Participate in inventory management, including performing regular cycle counts when needed.
• Reporting discrepancies: Identifying and reporting any discrepancies between shipment details and purchase orders to relevant personnel and following up on appropriate dispositions from respected business unit buyers and/or production department. 
• Packaging returns/RMAs/PPIs: Preparing and processing damage or incorrect items for return to the vendor.  Working with different departments and business units as needed.  Investigate PPI’s and report findings to manager/supervisor as well as maintaining a database of results.  File lost/missing/damage Claims with carriers as required.
• Stock organization: Properly storing received items in designated warehouse locations and/or transferring to departments while ensuring systematic inventory accuracies.  Operate RF equipment at times.  Perform daily floor sweeps to maintain safety, cleanliness, and compliance with 5S standards.  Keep the loading dock and shipping office well-maintained, ensuring all necessary supplies and equipment are available.
• Maintaining records and housekeeping: Keeping detailed records of received shipments, including dates, quantities, damages, and vendor information.  Perform daily floor sweeps to maintain safety, cleanliness, and compliance with audit 5S standards.  Keep the docks and receiving office well-maintained, ensuring all necessary supplies and equipment are available.  Execute end-of-day reports and audit tasks including closing procedures, cleanup, and ensuring all products are put away.
• Communicating with buyers, vendors, suppliers, and delivery carriers: Contacting responsible parties regarding delivery issues or discrepancies to gain collaborated dispositions.  File Claims with carriers.  Various other assigned administrative duties when needed.

What will help you thrive in this role?

• Attention to detail: Ability to accurately check and verify information on packing slips, delivery receipts, and purchase orders while processing through SAP, MISC Shippers, RTVPO.  Ability to work without interruptions from personal electronic devices and social media alerts, to allow yourself full attention to the task at hand for safety reasons.
• Basic math skills: To calculate quantities and verify order accuracy. 
• Physical stamina: Ability to lift and move heavy boxes or packages of up to 50 pounds from floor level using correct/proper safe lifting techniques. 
• Forklift operation: Familiarity with forklift operation may be required in some tasks. 
• Computer proficiency: Experience working with inventory management systems to update stock levels through multiple apps/systems such as, but not limited to: SAP, Microsoft Office/Excel/Word/Teams/365/SharePoint/Power BI, etc. 
• Organizational skills: Efficiently managing incoming shipments and maintaining warehouse organization and accuracy. 
• Shift hours can vary: scheduled work times may change and overtime may be required at times, based on operational demands and business needs.
• Candidates must be capable of managing multiple responsibilities efficiently while maintaining high safety and quality standards in a challenging work environment.

WORK ENVIRONMENT: Receiving clerks will frequently transition from office area computer work to and from warehouse receiving dock floor operations with other workers and MHE traffic areas.  The warehouse environment changes with each season causing temperatures to fluctuate from heat in summer, too cold in winter.

PHYSICAL REQUIREMENTS: Ability to lift 50 pounds from floor to waist multiples times.  The ability to work in a hot or cold environment, on the DC docks and outside as required.  Ability to work while sta