Administrative Coordinator

Job Title:  Administrative Coordinator Department/Program: ORRReports to: Assistant Program DirectorWork location: Federal Way  FLSA status: (non-exempt/hourly)Salary: $19.56/hr. - $20.82/hr. (Non-bilingual), $21.32/hr. - $22.69 (Bilingual-Spanish)  Agency Overview:Morrison Child & Family Services provides services for over 7,000 youth and families annually throughout Oregon & Beyond - with most services provided in the Portland metropolitan area. As an agency, we commit to the following values of trauma-informed care: • Nonviolence: providing physical, emotional, social, and moral safety for all. • Emotional Intelligence: managing feelings well for the care of others and self. • Social Learning: practicing the utmost respect for the ideas of everyone. • Democracy: having shared decision-making whenever possible. • Open Communication: saying what we mean without being mean as we say it. • Social Responsibility: ensuring teamwork that includes everyone’s contributions. • Growth and Change: co-creating transformation for a hopeful future. • Equity: ensuring that all feel included and have what they need to survive and thrive Position/Job Summary:Administrative Coordinator performs office management and administrative duties for the programs, by coordinating services, tracking/monitoring reports specific to the funder and program outcomes and ensuring youth case records are in compliance.  In addition, this position performs the administrative portion related to facility requests, by tracking and coordinating with outside vendors or Morrison’s facilities department. Position/Job Duties and Responsibilities: • Initiate and maintain a variety of files and records including youth case files and reports; maintain the department archive system.• Collaborate with other agency and department staff on improving overall operations. Participate in Morrison program meetings as assigned.• Oversee the establishment and maintenance of confidential youth files according to HIPAA rules, agency, and contract requirements.• Oversee orientation of the administrative functions for all new staff and interns in the department.• Provide basic computer and other technical support for department including coordinating with agency and community partners.• Monitors contract compliance and ensures various reports for program contracts.• Monitor expenditures including reviewing purchase requisitions and signing purchase orders.• Acts as liaison to facilities to problem solve building issues, security, and janitorial issues.• Monitor health and safety issues for program, and other health and safety issues. • Performs general clerical duties, such as filing, faxing, computer data entry, and recordkeeping as needed.• Performs receptionist duties for program, including answering phones, greeting visitors and monitoring client traffic, as needed.• Completes, timely and accurate timesheets and other personnel/administrative records as required.• Participate in the practice and continuing implementation of the Sanctuary Model. (All positions)• Other duties as assigned to ensure successful operation of program/department (All positions) Competencies: • Communicate clearly and effectively, orally and in writing in English • Applicable federal and state laws • Administer policies, procedures and programs • Interpret information, utilize critical thinking and explain concepts to others • Maintain effective working relationships with agency employees at all levels and the general public • Define and resolve moderately complex problems • Able to hold each other and yourself accountable to the diversity and uniqueness of all individuals within Morrison, our clients and our community stakeholders (All positions). Required Position Qualifications: • One-year employment experience which demonstrates office management experience. • Intermediate computer skills using word processing, databases, spreadsheets and email• Attained age 21 years or older before first day of employment in position• Demonstrate a commitment to developing a thorough knowledge and application of the Sanctuary model and other organizational policies & practices.  • Participate in staff development, in-services, and training related to equity and inclusion in the workplace; model appropriate behaviors; develop, recommend, and implement improvements to business practices with awareness and understanding of the impact in a trauma-informed and culturally diverse organization.   Preferred Position Qualifications: • ORR experience • Bi-lingual in Spanish and English, written