Administrative Assistant

It's fun to work in a company where people truly BELIEVE in what they're doing!

We're committed to bringing passion and customer focus to the business.

The pay rate or range for this position is: $30.50 per hour

 

Job Summary

Flagship Culinary Services helps some of the world’s largest high-tech companies provide high quality dining experiences for their employees, clients and visitors. Our highly qualified staff support our culinary program in preparing tasty and nutritious food, made from scratch, with a strong emphasis on local and organically grown ingredients.
The Vision: Bring the world closer together.

Job Description

Benefits/Perks:

• Monday to Friday; 8:00am - 4:30pm
• Snacks and meals provided during shifts
• Medical, Dental, and Vision Insurance
• 13 paid holidays
• 401K with match
• Vacation and Sick days

Summary/Objective

As a Administrative Assistant for Flagship you will be responsible for maintaining the Chefs calendar and various other admin responsibilities of the  Culinary Operation. You will be responsible for creating signage for the café with each ingredient listed along with allergens symbols if necessary and will be utilizing various applications to perform the task. Knowledge of food allergens and ingredients is important. You will be responsible for communicating with Management on the need and tracking of uniforms and operational supplies. You will also be responsible for inputting and maintenance of employee timekeeping information by processing manual timecards.

Essential Functions*

• Organizing Culinary Operation’s calendar  
• Monitor and organize Management Team’s schedule  
• Creating weekly menu cards with allergens and proper ingredients used for breakfast, lunch and dinner. 
• Meticulous with editing, proof reading and correcting weekly menus to ensure correct spelling, punctuation to distribute to the team. 
• Maintain office inventory & supplies, and alerting the maintenance team to repair  equipment’s to ensure safety. 
• Input & recap data entry of daily meal consumptions by employees and guests. 
• Input and organize order guides in collaboration with the Chefs/Purchaser.
• Assist on creating & maintaining organizational tools and procedures for the team and the operation.
• Record and transcribe meeting proceedings, highlighting essential information, decisions made, and next steps for timely team communication.
• Other duties as assigned.

*NOTE: Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks which are illustrative ONLY, and is not a comprehensive listing of all functions and tasks performed or assigned by this position.

Requirements

• Must have and maintain an active management level food handler certification (i.e., ServSafe and/or other local state required certification) and adhere to local food handlers’ requirements
• Must possess a strong understanding and knowledge of food and allergens.
• Must possess a strong understanding and knowledge of food and corporate kitchens 

Knowledge and Skills

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skills, and/or ability required. In addition, the individual must lead by example with punctuality with good attendance and reliability.

• Proficient in MS Office (Excel, Word Document and Publisher) and G suite (Google Sheets, Google Docs, Calendar, etc) .
• Ability to work under pressure and adjust to diverse working environment  
• Prioritizing multi assignments with time sensitivity.  
• Food knowledge/ understanding of industry terms and products 

Education and Work Experience

High school diploma. 1+ years of industry related experience.

Work Environment

The work environment includes the following large kitchen environment elements and exposures:

Fast paced kitchen, in which interruptions are considered normal. Fast paced office environment. Long periods of sitting. Sharing workspace with others. Moderate to high noise level. Slippery/uneven surfaces may be encountered.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Constantly o