Department:

Public Works

Start Here. Grow Here. Stay Here.

Are you an administrative guru who is great at providing terrific customer service and supporting the Public Works teams? As a Senior Administrative Specialist, you will provide day-to-day, high-level administrative support to the public and contractors. Apply today to join this dynamic team in our Public Works department!

• Perform document preparation, filing, copying, scanning, etc.
• Assist with event coordination, department inventory, and management with arranging meetings with staff, one-on-one meetings, and developers.
• Provide internal & external customer service and general support.
• Update documents on various platforms
• Assist by using eGenda for processing and draft documents.
• Compose letters requiring research, analysis, and decision-making.
• Create purchase orders, change orders, payment requests, P-card purchasers for the department, and process approved invoices for payment.
• Assist with the department budget reports.
• Request updated insurance certificates for vendors and department reports. 

Work Hours: Monday - Friday, 8:00 a.m. - 5:00 p.m.

About You

Minimum Qualifications:

• An Associate's Degree from an accredited college or university in Business Administration or related field.

• Four (4) years of experience in administrative experience with some executive exposure.

• -OR- Bachelor's Degree from an accredited college or university in Business Administration or related field AND two (2) years of experience in administrative experience with some executive exposure.

• -OR- Six (6) years of experience in administrative experience with some executive exposure and managers discretion.

• Valid Florida Driver's License at time of hire.

Preferred Qualifications: 

• Advanced Professional Certification.

Subject to Passing Substance Screening:  This position is subject to passing a pre-employment substance screening.  An applicant who fails to pass a required drug screening test shall be disqualified from employment for a period of five (5) years.

About Everything Else

Starting Pay Range: $23.56 - $25.00/ hour, based on experience.

Our interview process could include phone interview(s), Microsoft Teams video interview(s), and/or in-person interview(s).

If you are selected to join our team, please click on this link to review the Required First Day Documents. You will need to present the following items on your first day:

1. I-9 Acceptable Documents to show your identity and authorization to work. Use this link to learn more and review the different document options: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents

• If your position requires a Florida Driver’s License, this must be one of your documents. (Your Florida Driver’s License can serve as one of your documents listed in link above – List B Documents.)  

2. U.S. Social Security Card (signed, physical card). This is a requirement of our Payroll Department and failure to provide this document could jeopardize timely compensation. (Your U.S. Social Security Card can serve as one of your documents listed in link above – List C Documents.)  

Benefits:

• Enjoy great benefits including Health, Dental, Vision, and Life Insurance, Short-Term and Long-Term Disability, Flexible Spending Accounts, Employee Assistance Program (EAP), Florida Retirement System (FRS) and many, many more! Choose one of three great medical plans, including one with a $0 premium option, with completed preventative visits!
• For more information about employee benefits, please click this link or visit SCGov.net for additional information.
• Utilize our award-winning wellness program including free gyms at multiple Sarasota County