Executive Assistant

Job Description:

At Warner Music Group, we’re a global collective of music makers and music lovers, tech innovators and inspired entrepreneurs, game-changing creatives and passionate team members. Here, we know that each talent makes our collective bolder and brighter. We are guided by four core principles that underpin everything we do across all our diverse businesses:  

• Music is Everything: Music is our passion, and we can never get enough. Tastes, trends, and tech will change, but great artists and songwriters will always be our driving force. 

• Global Growth, Local Expertise: Music is a global language. Through communication and collaboration, our success can come from anywhere and translate everywhere. 

• Innovation and Insight: Pushing the boundaries requires the best information and the boldest imagination. We use both to create the future. 

• Empowered by People: Like the artists we serve and the music they make, our differences make us stronger. This is a place where every talent can belong and build a career. 

We remain committed to Diversity, Equity, and Inclusion. We know it fosters a culture where you can truly belong, contribute, and grow. We encourage applications from people of any age, gender identity, sexual orientation, race, religion, ethnicity, disability, veteran status, and any other characteristic or identity. 

Consider a career at WMG and get the best of both worlds – an innovative global music company that retains the creative spirit of a nimble independent. 

Job Title: Executive Assistant

Your role: 

As the Executive Assistant in the Office of the CEO, you will play a critical role at WMG. The Executive Assistant’s role is to serve as the right hand to the executive which will include (1) supporting their calendar and protecting their time, (2) supporting the wider team on initiatives and events, and (3) special projects as needed. Along with these broader tasks, the Executive Assistant will also support scheduling, phone calls, travel, and expenses. The ideal candidate will be thoughtful, proactive, curious and detail oriented.   

Here you’ll get to: 

• Act as a liaison between the executive and both internal and external partners

• Manage the executive’s calendar, schedule meetings on a regional and global scale, arrange conference calls and travel (domestic & international), answer phones, manage executive expenses, etc. 

• Manage the flow of information to and from the executive, across multiple communications platforms

• Ensure streamlined team operations. Develop processes and provide team leaders with recommendations to improve teamwork across the organization

• Partner with the executive to help them prioritize their time and attention based on business needs and strategy

• Plan domestic & international conferences and events on- and offsite, both in-person and virtually

• Collaborate with the Chief of Staff to CEO

About you: 

• 5+ years executive-level administrative experience in media, tech, or an adjacent industry

• Proficiency with the latest cloud-based collaboration tools (e.g., Google Workspace, Slack, etc.)  

• You have excellent verbal and written communication skills and can comfortably and thoughtfully communicate with people at all seniority levels – both within the company and externally 

• You are highly organized, detail-oriented, reliable, and don’t drop the ball. Nothing gets past you!

• You are comfortable multi-tasking across multiple high-profile priorities. You are cool under pressure and good at prioritizing more important tasks over others

• You have strong interpersonal skills, high EQ, and are both trustworthy and discreet

• You are a proactive self-starter and resourceful problem solver with a “get it done” attitude 

We’d love it if you also had: 

• College Degree or equivalent

About us:  

WMG is doubling down on technology.  As the home to 300 Elektra, Asylum, Atlantic, East West, FFRR, Fueled by Ramen, Nonesuch, Parlophone, Rhino, Roadrunner, Sire, Warner Records, Warner Classics, and several other of the world’s premier recording labels, Warner Music Group champions emerging artists and global superstars alike. And our renowned publishing company, Warner Chappell Music, represents genre-spanning songwriters and producers through  a catalog of more than one million copyrights worldwide. Redefining what it means to be a music company in the 21st century, our consumer brands include trend-setters like UPROXX, Songkick, HipHopDX, and EMP. We’re the home to WMX – the next generation services division that