Manager of Business Operations

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Job Posting Title:

Manager of Business Operations

   

Position Type:

Professional / Unclassified

   

Department:

LSUAM AA - Graduate School (Keena Arbuthnot (00000913))

   

Work Location:

0119 David F. Boyd Hall

   

Pay Grade:

Professional

   

Job Description:

Supports the Assistant Dean of Finance & Administration in the daily operations and management of financial affairs, human resources, grants, facilities, and administrative matters for the Graduate School.  

Job Responsibilities:

Accounting & Budget: Assists with monthly ledger reconciliation and in monitoring balances for all Graduate School departmental accounts; independently makes projections of expenditures and account balances; assists with tracking expenditures for various Graduate School units and fiscal year end closeout procedures; responsible for assisting in reconciling and closing out all unrestricted and restricted accounts as part of the fiscal year-end activity. Advises on budgeting issues, including grants and awards. Determines appropriate use of Foundation accounts, as part of the budget process, including all Workday processes. On a regular basis reviews accounting and budget transactions for accuracy and completeness. 30%

Financial Support Services: Provides support to Graduate School staff by assisting with procuring items and processes requisitions/purchase orders/professional contracts through coordination with the Office of Accounting Services and Procurement; reviews invoices from contracts to verify for accuracy; assists in preparing budget amendments, internal billings, departmental transactions, and journals entries to maintain accuracy of Graduate School accounts; monitors end of year purchases of  supplies and equipment to ensure delivery and billing; serves in the Accountant-Department role for Graduate School accounts; assists in reviewing / processing Spend Authorizations and Expense Reports for all Graduate School staff serves as back-up to the AD of Finance & Administration for accounts receivable/CARD deposits. On a regular basis reviews financial and business support transactions for accuracy and completeness. 25%

Human Resource Management/Payroll: Assists AD of Finance & Administration with personnel actions. Reconciles monthly payroll to general ledgers. Facilitates the process for additional compensation and stipend payments for Graduate School staff, including grant related actions. 20%

Administrative: Assists with review and processing of travel arrangements for staff. Assists with purchasing of office supplies, equipment, including technology related supplies and equipment. Assists with property inventory and building management.  Assists with management of the Front Desk call center. Develops and maintains strong working relationships with Graduate School units, university departments, colleges, and external partners.  15%

Other Duties as Assigned: Performs analysis and prepares reports as requested. Assists with other special projects as requested by the Assistant Dean of Finance & Administration. 10%

Additional Requirements:

Cash Handling -This position has access to/directly handles cash. Financial history/credit check required per FASOP HR-04.

Minimum Qualifications:

Bachelor's degree with 3 years of experience

Preferred Qualifications:

Master's degree in business field with work experience in Accounting and 3 or more years of experience

Specific Experience: Previous accounting or budget experience. Experience in an office setting. Experience with cost accounting, financial reports, audits, reconciliation, and forecasts revenues, expenditures, and budgets. Knowledge and experience with ERP systems. 12 hours of college accounting.

   

Additional Job Description:

Special Instructions:

Please provide a cover letter, resume, (3) professional references, and transcripts. Official transcripts are required prior to hire.

For questions or concerns regarding the status of your application or salary ranges, please contact Amy Trahan at atrahan1@lsu.edu

   

Posting Date:

July 23, 2024

   

Closing Date (Open Until Filled if No Date Specified):