SR FACILITIES MGMT COORDINATOR
Fayetteville Public Works CommissionAbout the role
SUMMARY OF RESPONSIBILITIES
This class is responsible for coordinating, planning, and managing activities that support the efficient and effective operation, maintenance, repair, security, and administration of all Public Works Commission facilities, including administrative buildings, operations facilities, and plant locations. Responsibilities encompass both facilities administration and facilities maintenance functions to ensure safe, reliable, cost-effective, and uninterrupted facility operations.
Duties include, but are not limited to, coordinating and managing predictive and preventive maintenance programs; developing specifications and administering service agreements and maintenance contracts; coordinating facility construction and renovation projects; providing technical support and problem resolution for automated building systems, security systems, access control systems, and other facility infrastructure; scheduling, prioritizing, assigning, and monitoring work orders; maintaining maintenance management software programs and records; conducting financial analysis and budget tracking for facility operations; preparing departmental budget breakdowns and reports; processing purchase orders, requisitions, invoices, and expenses; coordinating equipment replacement programs; maintaining facility maintenance records and documentation; creating and analyzing facility operational reports; administering identification badge and access control programs for facilities and vehicles; coordinating facility meeting room reservations, building access, and event support; maintaining vendor relationships and service agreements; ensuring compliance with applicable OSHA, EPA, fire, environmental, safety, and building codes; and coordinating activities with contractors, vendors, tenants, employees, and external agencies.
The employee maintains accurate records, reports, and documentation; responds to customer inquiries and concerns; schedules meetings, appointments, and travel arrangements as necessary; and performs a variety of administrative, financial, and operational support functions. This position requires independent judgment, strong project management skills, and the ability to coordinate multiple priorities simultaneously.
Work is performed under the general supervision of the Director of Facilities and Equipment Management or designated manager and is performed in accordance with established policies and procedures. On-call availability and extended work hours may be required. Performs related work as required.
Facilities Administration
Prepares and monitors facility maintenance and operational budgets, including departmental budget breakdowns and expenditure tracking.
Performs financial analysis and reporting related to facility maintenance costs, projects, and operational expenditures.
Processes purchase orders, requisitions, invoices, and related procurement documentation.
Develops, maintains, and administers vendor contracts, maintenance agreements, and service agreements.
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