Administrative Associate to the Director of East Texas A&M Law Enforcement Training Academy (Part-Time)

Job Title

Administrative Associate to the Director of East Texas A&M Law Enforcement Training Academy (Part-Time)

Agency

East Texas A&M University

Department

University Police

Proposed Minimum Salary

$15.00 hourly

Job Location

Commerce, Texas

Job Type

Staff

Job Description

INSTRUCTIONS TO APPLICANT:

During the application process the “My Experience” page has a section provided “Attachments (Resume/CV, References, Cover letter, etc.)” to upload required documents. 

• Use the Upload button to add each document.
• You will be able to upload up to 5 documents. Be aware that the maximum size allowed for any one document is 5MB.
• All documents must be electronically submitted through the Texas A&M Online Employment Services website to be considered.
• Incomplete or improperly submitted applications may be excluded from consideration.
• Please do not withdraw your application in an attempt to upload a missing document, instead please email HR for help.

Please provide the following documents:

• Cover Letter
• Resume/CV
• Three professional references with complete contact information (Unsolicited letters of recommendation will not be considered).
• Transcripts (Unofficial will be accepted with application. Official transcripts are required upon acceptance of verbal offer). 
  If transcripts are from an international institution, it is the responsibility of the prospective faculty member to have the transcripts translated and evaluated by an approved credential evaluator.

If you need assistance, please contact us at HR.Hiring@tamuc.edu

$15.00 Hourly

SUMMARY:

The Administrative Associate to the Director of East Texas A&M Law Enforcement Training Academy (AMLETA) (Part-Time) at East Texas A&M University (ETAMU) is responsible for coordination of day-to-day operations for the East Texas A&M Law Enforcement Training Academy that includes scheduling and organization, data entry and record keeping, and communicating and corresponding at a level commensurate to standards set by the Texas Commission on Law Enforcement (TCOLE) and the East Texas A&M Police Department.

As a proud member of the third-largest institution in The Texas A&M University System, ETAMU fosters a strong professional environment that supports career growth and academic excellence.

ETAMU is a fast-growing public university with a strong reputation for academic excellence, research innovation, and student success. With over 140+ degree programs, a 20:1 student-to-faculty ratio, and nationally ranked online and graduate programs, ETAMU is committed to transforming lives through quality education. Our employees benefit from a collaborative community, cutting-edge research opportunities, and outstanding resources.

DUTIES & RESPONSIBILITIES:

• Communication and Correspondence:
  • Answering and directing phone calls from law enforcement personnel, instructors, and the public.
  • Taking and distributing messages, ensuring timely delivery to the Director.
  • Composing, preparing, and proofreading emails, memos, letters, and reports, including those related to training curricula, student progress, and academy operations.
  • Managing incoming and outgoing mail, including sensitive materials related to student records or investigations (if applicable), and coordinating with other agencies.
• Scheduling and Organization:
  • Managing and updating the Director's calendar, including scheduling meetings with instructors, law enforcement agencies, and other stakeholders.
  • Scheduling appointments, meetings, and conference calls, including those related to curriculum development, training exercises, and disciplinary hearings.
  • Coordinating travel arrangements and itineraries for the Director, including travel to conferences, training sites, or other agencies.
  • Maintaining filing systems (both paper and electronic), including student records, training materials, certifications, and accreditation documents, ensuring confidentiality and compliance with regulations.
  • Maintaining class scheduling calendars and making updates as needed, including coordinating with instructors, students, and other de