Office & Team Assistant (Internship)

About Us

At xgeeks, we’re shaping the future with cutting-edge technology, designing and building solutions for start-ups, scale-ups, and some of the biggest companies in Europe. Our team is passionate about tech, and we’re on a mission to accelerate success with AI and Cloud Native development ☁️ Making the promise of DevOps, Data, and Digital Solutions impact a reality.

As our team continues to grow and evolve, so does our commitment to creating an exceptional work environment. That’s where you come in! 
We’re looking for an Office & Team Assistant Intern to join our People eXperience Team in our vibrant office in the lovely city of Leiria.

What Your Day-to-Day Will Look Like:

• Office Operations: Ensuring that our Leiria office is fully operational, and processes are running smoothly, constantly. You’ll manage office supplies, coordinate with suppliers, and resolve any issues that come up.
• Team Support: Working closely with our Office & Team Assistants in Leiria and other locations to create a consistent and welcoming experience across all our offices. You’ll support the day-to-day operations of our fast-growing team, including managing travel arrangements, assisting with reporting, and more.
• People Experience: Supporting the People Experience team in creating the best work environment ever! You’ll help with onboarding, offboarding, and other people-related processes that make our team feel supported and valued.
• Event Coordination: Bringing our team, clients, and the tech ecosystem together by organizing social events, meetups, and celebrations. You’ll play a key role in fostering a sense of community and fun in our office.
• Health & Safety: Assisting with health and safety processes to ensure our office remains a safe and comfortable space for everyone.
• Accounting Support: Supporting accounting processes accurately and efficiently.

Skills and Qualifications

What We Expect from You ☁️

• You’re just finishing your studies in administration or a related field.
• You have exceptional organization and multitasking skills. You’re structured, goal-oriented, responsible, and have a knack for keeping things running smoothly.
• You’re well-versed in MS Office and are a fast learner when it comes to picking up new tools and software.
• You have strong communication skills in both English and Portuguese, and you’re comfortable interacting with a variety of people, from team members to external partners.
• You’re empathetic, and love building trust-based relationships. You’re a fast learner who enjoys pushing your limits and putting new knowledge into practice.
• You thrive on learning new things every day and applying those learnings in a practical way.

Nice-to-Have ☁️

• If you’re passionate about event management or have experience in networking within entrepreneurial communities, that’s a big plus!
• And, of course, a genuine interest in technology and the tech ecosystem will help you connect even more with our mission and our team.

Perks

Perks and Benefits:

• 9-Month Professional Internship and the chance to gain valuable experience in a fast-paced, innovative tech environment.
• Hands-on experience working on a variety of interesting internal projects and be part of a team that puts employee experience at the centre of decision-making.
• Generate Impact and be the source of great experiences for employees, clients, and other stakeholders, creating a positive and productive work environment.
• Open-Door Culture and be part of a team where your ideas and initiatives are encouraged and valued.
• Great Office Conditions with all the essentials - equipment budget to help you thrive while working and snacks to keep you fueled throughout the day!

...and more:  

Join us and be at the forefront of delivering excellence in DevOps, Data, and Digital Products!
And even if you don’t think you meet 100% of the requirements, just submit your application. We’re always happy to meet new people!

See you on the other side!

And just as a FYI, here’s what you can expect from our application process: