Middle School Assistant Principal Secretary C

Position / Title: Middle School Assistant Principal Secretary C 

Bargaining Unit:   DUSA 

Department/Location: Secondary Schools Instruction and Equity 

Work Days: 212 

Reports To: Building Principal and Assistant Principal 

JD Revision Date: 08/05/2024 

Supervises: N/A 

Function / Position Summary 

Assist the Principal and the Assistant Principal(s) in maintaining the operations of the Student Office. These operations include communications, and directed procedures. Maintain confidentiality of student/staff information in the school and community.   

Job Duties / Responsibilities 

• Assist students, receive and screen visitors.
• Schedule and coordinate appointments and update the Assistant Principal's calendar.
• Answer and transfer phone calls and record messages, keeping a daily log of the information.
• Maintain a daily attendance log documenting calls to/from parents and prepare reports (including homebound and field trip students) as assigned.
• Compile, record, and report data (i.e. HERO, Truancy, Activity, Statistical, and School Wide reports), and all other documents/forms/reports required for the daily operation and auditing of the department as assigned.
• Provide assigned student intervention information to parents via Connect Ed as assigned.
• Assist students who are ill or injured in the absence of the nurse.
• Prepare memos, forms, letters, reports, etc. for administrators as requested.
• Assist with all processes involving student enrollment, attendance, and/or transfer.
• Maintain and update school website and serve as co-sub caller if designated by Principal.
• Other duties as assigned. 

Education 

• High school diploma or equivalent required.
• Associate's degree preferred. 

Experience / Knowledge 

• Working knowledge of district student information system (Infinite Campus, HERO) preferred.
• Experience with Microsoft and G Suite software and programs.
• Good communication skills.
• Experience with common office skills and equipment.
• Bilingual � Spanish/English � written/verbal preferred. 

Physical Demands 

• Ability to work on a computer/telephone over the major portion of the day.
• Ability to lift up to 25 pounds. 

SECRETARIAL CLASSIFICATION CRITERIA (As defined in the 2022-2026 Agreement between District U-46 Secretarial Association and the Board of Education)

CLASSIFICATION A (Proficiently demonstrates all criteria listed) 

• Ability to communicate and interact with staff and co-workers in a professional manner
• Demonstrates positive customer service skills
• Demonstrates confidentiality
• Ability to work independently
• Ability to prioritize tasks Demonstrates organizational skills
• Keeps accurate filing
• Maintain appropriate inventories and online file management
• Able to use office machines (ex. laminator, fax, intercom, phone, copier)
• Accurate typing/keyboarding
• Working knowledge of computer programs
• Willingness and ability to learn 

CLASSIFICATION B (Proficiently demonstrates all criteria listed, including classification A) 

• Perform reception duties
• Perform student attendance duties
• Utilize excellent written and verbal communication skills (parents, staff and students)
• Responsible for tracking and balancing building/department expenditures (if applicable)
• Working knowledge of computer programs Word and Excel
• Willingness to learn and become proficient in advanced applications and specialized computer programs (Mail Merge, Student Information Systems, Business Portal, etc.) 

CLASSIFICATION C (Proficiently demonstrates all criteria listed, including classification A+B) 

• Demonstrates appropriate decision making in support of or in absence of director or superv