Accounts Payable Clerk

1. Performs processing of accounts payable transactions to ensure that finances are maintained in an effective, up to date, and accurate manner.

• Sorts and reviews invoices and check requests for proper account codes, discounts, and payments.
• Enter invoices for Shenandoah Medical Center, Gift Shop, and Shenandoah Ambulance Service.
• Ensures all invoices are entered into the accounts payable system in accordance with date the item/service was received.
• Compare purchase orders, invoices, and receiving reports for accuracy of prices, extensions, discounts, and proper authorization.
• Enter and pay expense reimbursements for Shenandoah Medical Center, Shenandoah Ambulance Service, and Gift Shop.
• Monitors the accounts payable email account and responds within 48-hour timeframe to all inquiries.
• Maintains vendor master list, check register, and other accounts payable reports.
• Reconciles vendor statements and resolves any discrepancies.
• Issue vendors check and EFT payments.
• Conducts monthly vendor OIG check along with an OIG check on each new vendor.
• Provides sales tax exemption certificate to vendors.

2. Fiscal Service Functions

• Assist Fiscal Services with month-end and year end close.
• Reconcile employee benefit accounts on a monthly basis.
• Keeps physician CME spreadsheet up to date.
• Distribute meeting packets for Shenandoah Ambulance Service and Shenandoah Medical Center.

3. Provides information and service to Administration to meet the needs of the facility.

• Provide reports to departments as requested

4. Performs other duties as assigned.